At a Glance
- Tasks: Support a busy family with household operations, finance, and special projects.
- Company: Dynamic family office in West London with a focus on organisation and efficiency.
- Benefits: Competitive salary of £55,000, full-time hours, and a supportive work environment.
- Other info: Opportunity for meaningful ownership and career growth in a high-trust role.
- Why this job: Make a real impact by managing diverse tasks and ensuring smooth family operations.
- Qualifications: Experience as a Private PA or Household Manager, with strong organisational skills.
Location: West London - Candidate must be London based
Hours: Full Time, Monday - Friday, 9:00am–6:00pm
Contract: 1 year maternity cover
Start Date: September 2026
Salary: £55,000
About the Role
We are looking for an exceptional Family PA & Operations Manager to support a busy family across household operations, multiple properties, holiday lets, finance administration and special projects. This is a varied, hands-on role for someone who enjoys creating order, thinking ahead and taking ownership. You will be responsible for ensuring family, property and financial matters run smoothly, proactively managing priorities and anticipating issues before they arise.
Responsibilities
- Family & Household
- Manage family logistics, travel, diaries and key dates.
- Coordinate moves between properties, ensuring homes are fully prepared for arrivals and departures.
- Manage personal administration including memberships, renewals, healthcare appointments, insurance claims, vehicles and pet administration.
- Support household projects, maintenance and contractor management.
- Executive & Office Support
- Provide light Executive Assistant support, including diary management and meeting coordination.
- Arrange occasional UK and European business travel.
- Organise company lunches, team events, celebrations and seasonal parties.
- Support the smooth day-to-day running of the office with general administrative tasks as needed.
- Properties
- Oversee day-to-day operations across multiple properties in the UK.
- Coordinate cleaning, maintenance, inventories and residence calendars.
- Support household projects, maintenance and contractor management.
- Finance & Administration
- Manage day-to-day bookkeeping using Xero.
- Process invoices, receipts, expenses, payroll & overtime records.
- Monthly invoice entry and payment runs for month end and year end.
- Manage insurance renewals, annual filings and compliance deadlines.
- Systems & AI
- Keep Notion, Outlook and operational trackers organised and up to date.
- Identify opportunities to introduce better systems, workflows and automations.
About You
You will be highly organised, proactive and discreet, with experience supporting busy households and/or family offices.
You will have:
- Previous experience as a Private PA, Household Manager or Family Office Assistant.
- A willingness to undertake bookkeeping and finance administration.
- Experience managing multiple priorities and external suppliers.
- Confidence using Outlook, Notion and AI tools such as ChatGPT.
- Excellent attention to detail and strong judgement.
- A practical, solutions-focused approach and the ability to work independently.
Success in the Role
- The next 2–4 weeks are always under control.
- Properties are family ready at all times.
- Financial records are accurate, up to date and easy to access.
- Issues are anticipated and resolved quickly.
- Systems and processes continuously improve, with technology and AI used effectively to reduce administrative burden.
This is an excellent opportunity for an experienced PA or Family Office professional looking for a broad, high-trust role with meaningful ownership and variety.
Private Office PA (Permanent) in City of London employer: JamJar Investments
Join a dynamic family environment in West London as a Private Office PA, where your organisational skills will shine in a role that offers meaningful ownership and variety. Enjoy a supportive work culture that values discretion and proactivity, alongside opportunities for personal growth and the chance to implement innovative systems and workflows. With a competitive salary and a focus on work-life balance, this position is perfect for those seeking a rewarding career in a vibrant setting.
StudySmarter Expert Advice🤫
We think this is how you could land Private Office PA (Permanent) in City of London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at JamJar Investments!
✨Leverage Your University Connections
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✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at JamJar Investments.
We think you need these skills to ace Private Office PA (Permanent) in City of London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at JamJar Investments. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to JamJar Investments and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at JamJar Investments. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to JamJar Investments's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at JamJar Investments
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with JamJar Investments.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at JamJar Investments will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact JamJar Investments and how you would contribute to adapting HR strategies.
