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For Companies At a Glance
- Tasks: Support executives with scheduling, travel, and office management while handling exciting projects.
- Company: Join Jamestown Europe, a dynamic player in the private equity sector based in Cologne.
- Benefits: Enjoy flexible hours, remote work options, and perks like gym memberships and city centre parking.
- Why this job: Be part of a vibrant team culture in a modern office with stunning views and engaging activities.
- Qualifications: Five years of executive-level experience, strong communication skills in English and German, and a proactive attitude.
- Other info: Work in a stylish office with a rooftop terrace and access to mental health support.
The predicted salary is between 36000 - 60000 £ per year.
Hier ist Dein Können gut angelegt
For our European business, we are looking for a proactive and motivated Executive Assistant with a positive attitude to join our dynamic team in Cologne. The role involves providing high-level administrative support to the Co-Head and Managing Director of Jamestown Europe. In addition to the classic assistant tasks, you will also take on smaller projects and ensure that our office is a welcoming place for both the team and our guests.
The job will require a diverse skill set. Main responsibilities include:
- Manage and organize the executive\’s complex calendar, including scheduling meetings, travel arrangements and travel expenses.
- Serve as the primary point of contact for internal/external stakeholders.
- Prepare/edit agendas, documents, presentations and distribute before meetings.
- Assist with corporate projects, including steering workstreams and ensuring on-time delivery.
Office Management Tasks:
- Ensuring the office is always well maintained, representative and inviting for our guests and employees.
- Manage occasional orders for team breakfasts/lunches and office snacks.
- Planning of corporate events and team activities.
Das ist Dein Fundament
- Able to take ownership of the executives\’ tasks and responsibilities, thinking ahead and knowing the answer before the question is asked.
- Unparalleled self-management and time management skills, along with a strong sense of service and an eye for detail.
- Maintain a high level of discretion, professionalism and reliability in all tasks.
- Cooperative team player, providing coverage and support for other Executive Assistants as needed.
- Education: Academic Degree. Alternatively, any combination of education, training and experience provides the required knowledge, skills, and abilities to perform the essential functions of the job.
- Work Experience: Minimum of five years of work experience on executive level in a professional and fast-paced work environment, ideally within private equity.
- Language Proficiency: Exceptional written and verbal communication in English and German.
Hierauf kannst Du bauen
- Work in a modern office in the heart of Cologne, with a rooftop terrace and views of the Cathedral.
- Stay active with an Urban Sports Club or Fitness First Black membership.
- Your choice: A parking space in the city center, a fully covered Deutschlandticket or bike leasing.
- Employee Assistance Program, confidential support from mental health professionals for all life circumstances.
- One day of home office per week and flexible working hours to support a balanced work-life integration.
Kontakt
#J-18808-Ljbffr
Executive Assistant / Assistenz der Geschäftsführung employer: Jamestown
Contact Detail:
Jamestown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Assistenz der Geschäftsführung
✨Tip Number 1
Familiarise yourself with the company culture at Jamestown Europe. Understanding their values and work environment will help you tailor your approach during interviews and demonstrate that you're a great fit for their dynamic team.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed complex calendars or coordinated events in previous roles. This will show that you can handle the responsibilities of the Executive Assistant position effectively.
✨Tip Number 3
Brush up on your communication skills in both English and German. Since the role requires exceptional verbal and written communication, being able to demonstrate fluency in both languages will set you apart from other candidates.
✨Tip Number 4
Network with current or former employees of Jamestown Europe if possible. They can provide valuable insights into the role and the company, which can help you prepare better for your application and interview.
We think you need these skills to ace Executive Assistant / Assistenz der Geschäftsführung
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in executive support roles. Emphasise your organisational skills, attention to detail, and any experience you have in managing complex calendars or corporate projects.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to take ownership of tasks. Mention specific examples from your past work that demonstrate your self-management and time management skills.
Highlight Language Proficiency: Since the role requires exceptional communication in both English and German, ensure you mention your language skills prominently. If you have certifications or relevant experiences, include those as well.
Showcase Team Collaboration: In your application, illustrate your experience as a cooperative team player. Provide examples of how you've supported other team members or contributed to a positive office environment in previous roles.
How to prepare for a job interview at Jamestown
✨Showcase Your Proactive Nature
As an Executive Assistant, being proactive is key. During the interview, share examples of how you've anticipated needs and taken initiative in previous roles. This will demonstrate your ability to think ahead and manage tasks effectively.
✨Highlight Your Organisational Skills
Given the complexity of managing an executive's calendar, it's crucial to showcase your organisational skills. Discuss specific tools or methods you use to keep track of appointments, deadlines, and projects, ensuring everything runs smoothly.
✨Demonstrate Discretion and Professionalism
In this role, you'll handle sensitive information. Be prepared to discuss situations where you've maintained confidentiality and professionalism. This will reassure the interviewers of your reliability and trustworthiness.
✨Prepare for Language Proficiency Questions
Since exceptional communication in English and German is required, be ready to demonstrate your language skills. You might be asked to respond to questions in both languages, so practice speaking about your experiences in both to show your fluency.
