At a Glance
- Tasks: Provide essential admin support and manage documents for a dynamic team.
- Company: Join a forward-thinking company with a focus on safety and innovation.
- Benefits: Competitive perks, career growth opportunities, and a supportive culture.
- Other info: Full training provided; we value diversity and encourage all backgrounds to apply.
- Why this job: Make a real impact while developing your skills in a hybrid work environment.
- Qualifications: Organised, detail-oriented, and confident with digital tools like Microsoft 365.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
The Administration Assistant provides reliable and professional administrative support to the Executive Assistant and Senior Leadership Team, contributing to the smooth day‑to‑day operation of the business. The role supports a wide range of activities including meeting coordination, travel and logistics, procurement administration, onboarding and off‑boarding processes, events support, and maintaining accurate records and trackers. The postholder also assists with document control activities, supporting the effective management of the Integrated Management System and project documentation in line with established processes and ISO requirements. Through strong organisation, attention to detail, and proactive support, the role helps ensure information is well managed, leaders are effectively supported, and operational delivery is enabled.
Key Duties and Responsibilities
- Executive Office Administrative Support: SLT calendar scheduling, support, logistics and meeting preparation. Preparation and coordination of meeting papers. Basic stakeholder communication. Day to day management of Product Line Director diary.
- Travel, Procurement & IT Support: Booking travel and maintaining logs. Supporting purchase order processing. Ordering and tracking IT equipment, proactively resolving issues as they arise.
- Events & Project Support: Assisting with planning, evaluation and delivery of events. Maintaining trackers and project task updates.
- Document Control: Registering and uploading documents. Maintaining version control. Filing documents accurately. Maintaining document registers. Providing ongoing document control services at both an Integrated Management System level and also on specific projects. Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail. Ensuring checked and approved documentation is always correctly signed off by authorised personnel. Supporting audit evidence collection.
- HR & Workforce Administration: Maintaining holiday system accuracy. Updating organograms and staff records. Supporting onboarding/offboarding.
- HSEQ Administration: Supporting the HSEQ Team with ad hoc administration tasks.
What we’re looking for
You will need to be organised and reliable, with a consistently high level of attention to detail. Positive, proactive and team‑oriented approach, with the ability to communicate clearly and effectively. Calm under pressure, with a curious and continuous improvement mindset.
Key skills, knowledge and experience
- Confident in the use of digital tools, including Microsoft 365 applications (ability to work effectively across Word, Excel, Outlook and SharePoint).
- Good general education, including GCSEs in English and Maths.
- Administrative or customer service experience, including managing basic records and information.
- Experience using digital filing systems and maintaining accurate documentation.
- Experience in reporting, tracking and updating basic data or registers.
- Experience supporting events, onboarding and off‑boarding activities, or basic compliance tasks would be advantageous.
- Familiarity with SharePoint, document management systems, or basic ISO, document control or data protection principles would be beneficial.
*Full training in all aspects of the role will be given directly by the line manager.
Benefits
Competitive benefits tailored to the division. Opportunities for career growth and visibility across the organisation. A supportive, inclusive culture that values your ideas and contributions. Work that truly makes a difference in safety, innovation, and global capability.
Equal Opportunity
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
Hybrid Admin & Document Control Specialist in Preston employer: JamesFisher
At James Fisher and Sons, we pride ourselves on being an excellent employer, offering a supportive and inclusive culture that values your contributions. Located in Bamber Bridge, Preston, our hybrid working model allows for flexibility while providing opportunities for career growth and visibility across the organisation. Join us to be part of a team where your work truly makes a difference in safety, innovation, and global capability.
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Admin & Document Control Specialist in Preston
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interview, do some mock interviews with friends or family. This will help you get comfortable with common questions and refine your answers, making you feel more confident when it’s showtime.
✨Tip Number 3
Show off your skills! Bring along examples of your work or a portfolio that highlights your achievements. This is especially important for roles like the Hybrid Admin & Document Control Specialist where attention to detail and organisation are key.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Hybrid Admin & Document Control Specialist in Preston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the key duties in the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Organisation Skills:Since this role is all about keeping things running smoothly, give us examples of how you've managed tasks or projects in the past. We love a good story about how you kept everything on track!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your experience shines through without any fluff!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at JamesFisher
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key duties and responsibilities, especially around document control and administrative support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisation and attention to detail, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy in your documentation.
✨Be Proactive in Your Approach
The company values a proactive mindset, so think of instances where you took initiative in previous roles. Whether it was improving a process or resolving an issue before it escalated, share these stories to highlight your problem-solving abilities.
✨Familiarise Yourself with Digital Tools
As the role involves using Microsoft 365 applications and possibly SharePoint, brush up on your skills with these tools. If you have experience with digital filing systems or document management, be prepared to discuss how you’ve used them effectively in the past.
