At a Glance
- Tasks: Provide essential admin support to the Executive Assistant and Senior Leadership Team.
- Company: Join a dynamic company committed to safety, innovation, and inclusivity.
- Benefits: Competitive benefits, career growth opportunities, and a supportive culture.
- Other info: Full training provided; we value diverse backgrounds and ideas.
- Why this job: Make a real impact while developing your skills in a hybrid working environment.
- Qualifications: Organised, detail-oriented, and confident with digital tools like Microsoft 365.
The predicted salary is between 22000 - 26000 £ per year.
About the Role
The Administration Assistant provides reliable and professional administrative support to the Executive Assistant and Senior Leadership Team, contributing to the smooth day‑to‑day operation of the business. The role supports a wide range of activities including meeting coordination, travel and logistics, procurement administration, onboarding and off‑boarding processes, events support, and maintaining accurate records and trackers. The postholder also assists with document control activities, supporting the effective management of the Integrated Management System and project documentation in line with established processes and ISO requirements. Through strong organisation, attention to detail, and proactive support, the role helps ensure information is well managed, leaders are effectively supported, and operational delivery is enabled.
Key Duties and Responsibilities
- Executive Office Administrative Support: SLT calendar scheduling, support, logistics and meeting preparation. Preparation and coordination of meeting papers. Basic stakeholder communication. Day to day management of Product Line Director diary.
- Travel, Procurement & IT Support: Booking travel and maintaining logs. Supporting purchase order processing. Ordering and tracking IT equipment, proactively resolving issues as they arise.
- Events & Project Support: Assisting with planning, evaluation and delivery of events. Maintaining trackers and project task updates.
- Document Control: Registering and uploading documents. Maintaining version control. Filing documents accurately. Maintaining document registers. Providing ongoing document control services at both an Integrated Management System level and also on specific projects. Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail. Ensuring checked and approved documentation is always correctly signed off by authorised personnel. Supporting audit evidence collection.
- HR & Workforce Administration: Maintaining holiday system accuracy. Updating organograms and staff records. Supporting onboarding/offboarding.
- HSEQ Administration: Supporting the HSEQ Team with ad hoc administration tasks.
What we’re looking for
You will need to be organised and reliable, with a consistently high level of attention to detail. Positive, proactive and team‑oriented approach, with the ability to communicate clearly and effectively. Calm under pressure, with a curious and continuous improvement mindset.
Key skills, knowledge and experience
- Confident in the use of digital tools, including Microsoft 365 applications (ability to work effectively across Word, Excel, Outlook and SharePoint).
- Good general education, including GCSEs in English and Maths.
- Administrative or customer service experience, including managing basic records and information.
- Experience using digital filing systems and maintaining accurate documentation.
- Experience in reporting, tracking and updating basic data or registers.
- Experience supporting events, onboarding and off‑boarding activities, or basic compliance tasks would be advantageous.
- Familiarity with SharePoint, document management systems, or basic ISO, document control or data protection principles would be beneficial.
*Full training in all aspects of the role will be given directly by the line manager.
Benefits
Competitive benefits tailored to the division. Opportunities for career growth and visibility across the organisation. A supportive, inclusive culture that values your ideas and contributions. Work that truly makes a difference in safety, innovation, and global capability.
Equal Opportunity
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
Administration Assistant in Preston employer: JamesFisher
At James Fisher and Sons, we pride ourselves on being an excellent employer, offering a supportive and inclusive culture that values your contributions. Located in Bamber Bridge, Preston, our hybrid working model provides flexibility while you engage in meaningful work that enhances safety and innovation. With competitive benefits and ample opportunities for career growth, you'll find a rewarding environment where your skills can flourish and make a real difference.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Preston
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Personal connections can make a huge difference!
✨Tip Number 3
Prepare for common interview questions related to administration tasks. Think about examples from your past experiences that showcase your organisational skills and attention to detail. Practice makes perfect!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Administration Assistant in Preston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant skills and experiences that match the job description. We want to see how you can bring your unique flair to the Administration Assistant role!
Show Off Your Organisation Skills:Since this role is all about keeping things running smoothly, give us examples of how you've successfully managed tasks or projects in the past. We love a good story about how you kept everything on track!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that’s easy to read and understand.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at JamesFisher
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key duties and responsibilities, especially around administrative support, document control, and event coordination. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
As an Administration Assistant, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you keep track of documents, manage calendars, or coordinate meetings, as these are crucial aspects of the role.
✨Demonstrate Your Digital Savvy
Since the role requires confidence in using digital tools like Microsoft 365 and document management systems, be prepared to discuss your experience with these applications. You might even want to mention specific projects where you used these tools effectively, showcasing your ability to adapt and learn quickly.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of events you might support, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
