Facilities Coordinator in Inchinnan

We are looking for a proactive and organised Facilities Coordinator to join our team on a 12‑month fixed‑term basis. In this role, you will be responsible for coordinating day‑to‑day facilities activities and associated administration, ensuring a safe, efficient, and welcoming workplace across our Inchinnan and Westway (Glasgow) sites. Working as part of a collaborative team, you will support the smooth operation of all facilities functions, helping to maintain high standards and a positive working environment for employees and visitors alike.

What you’ll be doing:

• Log, prioritise, and track maintenance requests, coordinating reactive and planned works with internal teams and contractors.
• Arrange contractor access, including inductions and permits where required, ensuring safe and tidy work areas.
• Raise purchase orders, process invoices, and maintain service contracts in line with procedures.
• Conduct routine site checks (e.g. lighting, HVAC, kitchens, meeting rooms) and escalate issues promptly.
• Support H&S compliance activities, including basic checks and coordination of annual maintenance and safety inspections.
• Coordinate office moves, workstation setups, meeting room readiness, and ad‑hoc projects.
• Provide administrative support to the wider team as required.
• Manage meeting logistics, visitor coordination, and maintain shared spaces and supplies.
• Maintain documentation and trackers, producing basic reports and updates.
• Welcome visitors professionally, managing sign‑in, badges, and host notifications.
• Act as a first point of contact for general site enquiries.

What we’re looking for:

• Experience in facilities coordination and associate administration or a similar workplace support role.
• Strong organisation and prioritisation skills, with the ability to manage multiple requests and deadlines.
• Assured communicator with a professional, customer‑focused approach.
• Practical problem‑solving skills and confidence liaising with contractors and suppliers.
• Good IT skills (e.g., Outlook, Word, Excel) and comfort using ticketing/helpdesk or purchase ordering systems are advantageous.
• Awareness of health and safety principles and willingness to follow site procedures and compliance requirements.
• Reliable, discreet, and able to handle confidential information appropriately.

Why join us?

• Early finish on Fridays.
• Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.).
• Inclusive and supportive culture that values individual contributions.
• Meaningful work with impact across safety, innovation, and global operations.

At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.