At a Glance
- Tasks: Support a busy lettings team and provide PA assistance to senior management.
- Company: Prestigious property consultancy in Prime Central London.
- Benefits: Competitive salary, bonuses, private medical insurance, and flexible working options.
- Other info: Opportunities for professional development and long-term career progression.
- Why this job: Join a high-performing team and kickstart your career in luxury property.
- Qualifications: Previous admin experience and strong organisational skills required.
Our client is one of the UK's most prestigious property consultancies, renowned for representing some of London's finest residential properties and delivering exceptional service to landlords, tenants and high-net-worth clients across Prime Central London. Due to continued growth, they are seeking a highly organised and proactive Prime Central London Lettings Administrator to join their successful Chelsea office. This is an excellent opportunity for an experienced administrator looking to build a long-term career within the luxury property sector while working alongside some of the industry's leading professionals.
The position combines traditional Prime Central London Lettings Administration responsibilities with dedicated Personal Assistant support to senior leadership within the business, making it ideal for someone who thrives in a fast-paced, client-facing environment and enjoys being at the centre of a high-performing team.
As the Prime Central London Lettings Administrator, you will play a pivotal role in ensuring the smooth day-to-day operation of a busy and successful lettings team. You will be responsible for supporting negotiators, landlords and tenants throughout the lettings process, while also providing PA support to senior management. This is a varied and fast-paced role requiring exceptional organisation, attention to detail and the ability to manage multiple priorities simultaneously.
Key Responsibilities- Preparing and issuing landlord paperwork prior to marketing
- Ensuring all compliance documentation is in place before properties are launched to market
- Maintaining accurate property records and updating internal systems
- Supporting the progression of lettings transactions from instruction through to move-in
- Assisting with Anti-Money Laundering (AML) procedures and regulatory compliance
- Liaising with internal teams to ensure documentation is completed accurately and on time
- Assisting with internal and external audit preparation
- Keeping up to date with lettings legislation and industry best practice
- Preparing market appraisal and presentation materials
- Coordinating photography, floorplans, EPCs and marketing collateral
- Producing high-quality property particulars and marketing brochures
- Supporting digital marketing activity and social media content
- Assisting with property remarketing campaigns
- Creating office marketing materials and promotional content
- Acting as a key point of contact for landlords, tenants and applicants
- Managing incoming calls and enquiries with professionalism and efficiency
- Providing viewing feedback and maintaining excellent client communication
- Delivering a first-class customer experience throughout the lettings journey
- Supporting negotiators with day-to-day client management
- Extensive diary management for senior management
- Coordinating meetings, appointments and conference calls
- Preparing presentations, reports and pitch documentation
- Managing expenses, invoices and supplier payments
- Taking minutes during team meetings and ensuring actions are followed up
- Supporting event planning and team functions
- Producing and formatting professional documents, spreadsheets and presentations
- Providing wider administrative support across the office where required
The successful candidate will be highly organised, professional and eager to build a career within Prime Central London property. You will possess:
- Previous administration experience, ideally within residential lettings, estate agency or property
- Strong organisational and time management skills
- Excellent attention to detail
- Outstanding written and verbal communication skills
- A proactive, can-do attitude
- Strong Microsoft Office skills
- The ability to work effectively under pressure and manage competing priorities
- Professional presentation and a confident telephone manner
- Exceptional customer service skills
- Experience supporting senior stakeholders or directors would be advantageous
- ARLA qualification would be beneficial but is not essential
Basic salary of approximately £35,000. Discretionary bonus structure taking earnings to £40,000 - £42,000+ OTE. Prime Chelsea office location. Monday to Friday working pattern. Exposure to London's Prime Central London property market. Comprehensive training and ongoing professional development. Long-term career progression within a market-leading business. Opportunity to work alongside some of the industry's most respected property professionals.
Benefits- Discretionary annual bonus
- Private medical insurance
- Pension scheme
- Life assurance
- Income protection cover
- Generous annual leave entitlement
- Additional long-service holiday allowance
- Enhanced maternity, paternity, adoption and shared parental leave
- Employee Assistance Programme (EAP)
- Mental health and wellbeing support
- Virtual GP access
- Interest-free season ticket loan
- Rental deposit loan
- Cycle to Work scheme
- Employee discounts platform
- Share purchase and savings schemes
- Charity volunteering days
- Professional training and development
- Support for industry qualifications
- Structured career progression
- Family support and coaching programmes
- Social events and team activities
- Referral bonus scheme
- Flexible working opportunities where appropriate
- Ongoing learning and development programmes
If you're an organised, ambitious and detail-oriented administrator looking to establish yourself within the Prime Central London property market, we'd love to hear from you.
Prime Central Lettings Administrator employer: James & Partners
Join a prestigious property consultancy in Chelsea, where you will thrive in a dynamic and supportive work environment. With a focus on employee growth, the company offers comprehensive training, long-term career progression, and a range of benefits including private medical insurance and generous leave entitlements. Experience the excitement of working in Prime Central London while being part of a high-performing team dedicated to delivering exceptional service.
StudySmarter Expert Advice🤫
We think this is how you could land Prime Central Lettings Administrator
✨Tip Number 1
Network like a pro! Attend industry events and connect with professionals in the property sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Reach out directly to companies you admire, like our client in Chelsea, and express your interest. A friendly email can go a long way!
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who truly gets it.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are keen to join our team and make an impact in the luxury property market.
We think you need these skills to ace Prime Central Lettings Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the Prime Central Lettings Administrator role. Highlight your previous administration experience, especially in residential lettings or property, to show us you're the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Tell us why you want to work in the luxury property sector and how your proactive attitude will benefit our team.
Showcase Your Organisation Skills:Since this role requires exceptional organisation, give examples in your application of how you've successfully managed multiple priorities in the past. We want to see that you can thrive in a fast-paced environment like ours!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process. We can't wait to hear from you!
How to prepare for a job interview at James & Partners
✨Know Your Stuff
Before the interview, make sure you research the company and its position in the Prime Central London property market. Familiarise yourself with their values, recent achievements, and the specific responsibilities of the Lettings Administrator role. This will help you demonstrate your genuine interest and understanding during the conversation.
✨Showcase Your Organisation Skills
As an administrator, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritise your workload and ensure that nothing slips through the cracks, especially in a fast-paced environment.
✨Communicate Clearly
Outstanding communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. During the interview, focus on maintaining a professional tone while also being personable. Remember, they want to see how you interact with clients and colleagues alike.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the company's approach to client service, or how they support career development. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
