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For Companies At a Glance
- Tasks: Support our team with candidate logistics, document formatting, and marketing content creation.
- Company: Join James & Partners, a leading recruitment firm focused on relationships and integrity.
- Benefits: Enjoy a competitive salary, remote work options, and a collaborative culture.
- Why this job: Gain real exposure to executive search and brand development in a dynamic environment.
- Qualifications: 1 year of office experience, strong attention to detail, and excellent communication skills required.
- Other info: Opportunity for growth into marketing, operations, or recruitment long-term.
The predicted salary is between 28000 - 30000 £ per year.
At James & Partners, we partner with leading real estate businesses, financial institutions and legal firms across the UK, rest of Europe and the Middle East. We are looking for a dynamic Office Coordinator to support our high-performing team in our London office based in Fulham. This is a great opportunity for someone with at least 1 year of office support experience who wants to step into a fast-paced, people-first environment with real exposure to executive search, operations, and brand development.
What You’ll Be Doing
- Own the logistics of candidate interviews — liaising with clients, confirming details, and keeping things moving smoothly.
- Edit and format candidate CVs to the highest standard before submission.
- Manage the MD’s inbox, handle calls, distribute contracts, and keep internal systems tidy and up to date.
- Help onboard new starters and troubleshoot basic tech setup queries.
- Handle light finance admin including invoice chasing and payroll prep (Xero).
- Support the wider recruitment team with ad hoc tasks — you’ll be the dependable go-to across the board.
Marketing & Brand Coordination
- Lead content creation for our social media platforms — from writing posts to scheduling and analysing engagement.
- Maintain brand consistency across all channels and touchpoints.
- Assist with writing newsletters and blog posts, and keeping job ads current across platforms.
- Spot opportunities to grow our reach — whether through campaign ideas, SEO improvements, or clever content distribution.
What We Are Looking for…
- At least 1 year of experience in office administration or coordination (bonus if it’s within a recruitment or marketing setting).
- Strong attention to detail — formatting documents, writing content, and managing inboxes comes naturally to you.
- A can-do attitude and willingness to roll up your sleeves — no two days will look the same.
- Excellent communication skills, both written and verbal.
- Comfortable using tools like Microsoft Office, LinkedIn, Canva, or Xero — or keen to learn quickly.
- Organised, reliable, and unflappable under pressure.
Why James & Partners?
We’re not your average recruitment firm. We care about precision — not volume. Relationships — not transactions. You’ll be joining a business that delivers headhunting with integrity, where you’ll work directly alongside senior stakeholders and have a real impact on daily operations and brand growth.
We offer:
- A collaborative, high-trust culture.
- Opportunity to grow into marketing, operations, or recruitment long-term.
- Central London office (with one day work at home).
- Competitive salary and performance-linked perks.
Contact Detail:
James & Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the recruitment industry, especially in real estate and finance. Understanding the nuances of these sectors will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule for candidate interviews or a sample social media content calendar. This will illustrate your proactive approach and ability to manage multiple tasks efficiently.
✨Tip Number 3
Network with current or former employees of James & Partners on LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
✨Tip Number 4
Prepare specific examples from your past experience that highlight your attention to detail and communication skills. Being able to articulate how you've successfully managed similar tasks will set you apart from other candidates.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration or coordination. Emphasise any roles where you've supported recruitment or marketing, as this aligns with what James & Partners is looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and can-do attitude. Mention specific examples of how you've successfully managed logistics or supported teams in previous roles.
Showcase Communication Skills: Since excellent communication is key for this role, ensure your application reflects strong written skills. Use clear and concise language, and check for any grammatical errors before submitting.
Highlight Technical Proficiency: If you're familiar with tools like Microsoft Office, LinkedIn, Canva, or Xero, make sure to mention this in your application. If you’re keen to learn new tools, express this enthusiasm as well.
How to prepare for a job interview at James & Partners
✨Showcase Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your previous experience where you successfully organised logistics for events or managed schedules, highlighting your attention to detail.
✨Familiarise Yourself with the Company
Research James & Partners thoroughly before the interview. Understand their values, the sectors they operate in, and their approach to recruitment. This will help you tailor your answers and show genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing a busy inbox or coordinating candidate interviews. Think of relevant scenarios from your past experience and be ready to discuss how you approached them.
✨Demonstrate Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've effectively communicated with team members or clients in previous roles.
