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- Tasks: Coordinate schedules, manage appointments, and ensure smooth office communication.
- Company: Join a dynamic team with a supportive, work hard play hard culture.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Why this job: Perfect for those wanting to develop organisational skills while contributing to a vibrant team.
- Qualifications: Experience in admin roles preferred; strong organisational and communication skills required.
- Other info: This role covers maternity leave and may last up to 6 months or more.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a highly organised and detail-oriented Scheduler to join our team. The ideal candidate will be responsible for coordinating schedules, managing appointments, and ensuring efficient communication within the office. This role requires good clerical and administrative skills, along with good customer engagement skills. The Scheduler will play a vital role in maintaining the smooth operation of the companies auditing schedule.
Responsibilities
- Coordinate and manage daily schedules for staff and clients, ensuring optimal use of time and resources.
- Handle data entry tasks accurately and efficiently, maintaining up-to-date records.
- Utilise systems for invoicing as needed.
- Provide excellent phone etiquette while managing incoming calls and inquiries.
- Assist with general clerical duties, including filing, typing, and maintaining organised documentation.
- Collaborate with team members to streamline processes and improve efficiency.
- Monitor appointments and follow up with clients to confirm attendance or reschedule as necessary.
Qualifications
- Proven experience in an administrative or clerical role is preferred.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Proficiency in data entry with a keen eye for detail.
- Excellent phone etiquette and interpersonal skills to communicate effectively with clients and colleagues.
- Competence in using MS Applications (Docs, Sheets, Calendar).
- Ability to work independently as well as part of a team in a fast-paced environment.
- A proactive approach to problem-solving and the ability to adapt to changing priorities.
This is covering a maternity leave so it may go on for up to 6 months or more. The team is a really engaging, supportive, work hard play hard attitude and would love a like-minded person to join them - if this is you, then please send your CV to James Newbury Appointments for review. If you are a motivated individual looking to contribute to a dynamic team while honing your scheduling skills, we encourage you to apply for this exciting opportunity! Please ensure you only apply if you have full eligibility to work in the UK as there is no sponsorship for this temp contract, unfortunately.
Scheduling Administrator employer: James Newbury
Contact Detail:
James Newbury Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Administrator
✨Tip Number 1
Familiarise yourself with scheduling software and tools commonly used in administrative roles. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Practice your phone etiquette by role-playing common scenarios you might encounter as a Scheduler. This will help you feel more confident and articulate when handling calls during the interview process.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan that demonstrates how you would manage multiple appointments effectively. This practical example can impress interviewers and highlight your capabilities.
✨Tip Number 4
Research the company culture and values of StudySmarter to align your responses during the interview. Emphasising your fit within their supportive and engaging team environment can strengthen your application.
We think you need these skills to ace Scheduling Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and any relevant experience in administrative roles. Emphasise your proficiency in data entry and MS Applications, as these are key for the Scheduling Administrator position.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and ability to manage schedules effectively. Mention specific examples of how you've successfully coordinated appointments or improved efficiency in previous roles.
Highlight Communication Skills: Since excellent phone etiquette and interpersonal skills are crucial for this role, ensure you mention any experience you have in customer engagement or handling inquiries in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is essential for the Scheduling Administrator role.
How to prepare for a job interview at James Newbury
✨Showcase Your Organisational Skills
As a Scheduling Administrator, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed schedules or coordinated appointments.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when handling data entry and maintaining records. During the interview, highlight instances where your attention to detail made a significant impact on your work or team.
✨Exhibit Excellent Communication Skills
Since you'll be interacting with clients and colleagues regularly, it's important to demonstrate your phone etiquette and interpersonal skills. Practice clear and concise communication, and be ready to role-play a scenario where you handle an incoming call.
✨Prepare for Team Collaboration Questions
The company values teamwork, so expect questions about how you collaborate with others. Think of examples where you worked effectively in a team to streamline processes or improve efficiency, and be ready to share those stories.
