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- Tasks: Manage purchasing processes and ensure timely delivery of stock.
- Company: Join a unique company known for its supportive work environment.
- Benefits: Competitive pay, Monday to Friday hours, and a collaborative team atmosphere.
- Why this job: Gain valuable experience in procurement while working in a fast-paced setting.
- Qualifications: Experience in administration and knowledge of supply chain processes required.
- Other info: Immediate start available until the end of September 2025.
Are you an experienced Purchasing Administrator available for an immediate start in a temporary position until the end of September?
Rate of Pay: £12.50-13ph
Days/ Hours: Mon-Fri 830am-5pm (1 hr lunch)
Location: Luton, Beds
Duration: asap until circa end of Sept 2025
Overview: Working as a Purchasing Administrator, you will be responsible for ensuring all purchases arrive on time, as ordered, offering a clear chain of communication to the team regarding any supply chain issues, shortfalls, delays etc whilst maintaining the purchasing management system with accurate data updates.
Key Responsibilities and Duties:
- Great communication with all parties, working closely with them, keeping them informed along the way of arrival of stock, delays, updates, checking order confirmations and uploading the orders onto the purchase management system.
- Dealing with all order enquiries via phone and email; excellent English verbal and written communication skills are a must.
- Liaise with Accounts department regarding invoice/purchase issues.
- Maintain stock levels constantly in the purchase system so it is always accurate and up to date.
- Ad hoc admin.
Personal Requirements:
- A solid, proven administrator with experience in a buyers/procurement department.
- Ideally, you will have worked in a stock distribution environment so understand the supply chain of stock and orders.
- Good MS Office knowledge - Word, Excel and Outlook.
- ERP purchasing management systems experience or similar.
- Accurate data skills.
- Excellent attention to detail.
- A self-starter with initiative.
- Someone that can work in a fast-paced environment and still keep organised.
- Full rights to work in the UK (not a student visa as no sponsorship for this temp role).
- A great supportive team player.
This is a pretty unique company that offers a great working environment for its staff. So, if you want to be part of it for the next few months, then please send James Newbury Appointments your CV for review. If we do not respond within 3 working days, unfortunately, on this occasion you have not been shortlisted, though we do suggest you keep an eye for other potentially suitable roles as we would love to assist you if we can. Thank you for your interest.
Purchasing Administrator employer: James Newbury
Contact Detail:
James Newbury Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator
✨Tip Number 1
Familiarise yourself with the specific purchasing management systems mentioned in the job description. If you have experience with similar ERP systems, be ready to discuss how your skills can transfer to their system during the interview.
✨Tip Number 2
Brush up on your communication skills, as this role requires excellent verbal and written English. Consider practising common scenarios you might encounter, such as handling order inquiries or updating team members about stock delays.
✨Tip Number 3
Prepare examples from your past work that demonstrate your attention to detail and ability to manage multiple tasks in a fast-paced environment. This will help you showcase your organisational skills during the interview.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Being able to articulate why you want to work there and how you align with their values can set you apart from other candidates.
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchasing and administration. Emphasise your skills in communication, data management, and any specific ERP systems you've used.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with the role and demonstrate your understanding of supply chain processes.
Highlight Communication Skills: Since excellent verbal and written communication skills are crucial for this role, provide examples in your application that showcase your ability to communicate effectively with various stakeholders.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no spelling or grammatical errors. A polished application reflects attention to detail, which is essential for this position.
How to prepare for a job interview at James Newbury
✨Showcase Your Communication Skills
As a Purchasing Administrator, you'll need to communicate effectively with various parties. During the interview, demonstrate your verbal and written communication skills by providing clear and concise answers, and consider sharing examples of how you've successfully managed communication in previous roles.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. Be prepared to discuss specific instances where your meticulous nature has helped prevent errors or improved processes. This will show that you understand the importance of accuracy in purchasing and stock management.
✨Familiarise Yourself with ERP Systems
Since experience with ERP purchasing management systems is essential, make sure to mention any relevant software you've used in the past. If possible, brush up on the specific system the company uses, as this could give you an edge during the interview.
✨Demonstrate Your Organisational Skills
Working in a fast-paced environment requires excellent organisational skills. Prepare to discuss how you prioritise tasks and manage your time effectively. You might want to share a strategy or tool you use to stay organised, which can impress the interviewer.
