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- Tasks: Manage purchase ledger suppliers, ensuring accurate payments and resolving discrepancies.
- Company: Join James Hall & Co. Ltd., a family-run business with over 150 years of community service.
- Benefits: Enjoy perks like free parking, enhanced holidays, and access to a company doctor.
- Why this job: Be part of a supportive team focused on growth and well-being in a stable company.
- Qualifications: Some purchase ledger experience is preferred; strong communication and organisational skills are essential.
- Other info: Receive a loyalty award and access to funded training for career development.
The predicted salary is between 24000 - 36000 £ per year.
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Based at our contemporary head office and distribution centre on the outskirts of Preston, James Hall & Co. Ltd. have been established for over 150 years proudly serving communities across the north of England as supplier and distributor to over 400 SPAR stores.
We are proud to be one of the biggest employers in Lancashire with over 4000 colleagues who represent our core values of passion, enterprise and family every single day.
About the Role
To be responsible for ensuring specific purchase ledger suppliers within the wholesale division of the business are paid accurately and to specified payment terms as agreed with our suppliers.
Here’s What You Can Expect to be Doing
The role will be varied and you will help us cover a wide range of priorities including supplier statement reconciliation, setting up new suppliers and making payments via Bacs and CHAPS. Other duties will include:
- Matching of invoices to purchase orders and delivery notes via both the Imscan system and manually
- Identifying and resolving discrepancies prior to payments to suppliers
- Liaising with suppliers regarding disputed claims together with other departments of the Company
- Posting/Allocating payments
A Few Things About You
While we are committed to providing full training and support, some Purchase Ledger experience would be desirable. We would also be delighted if you could demonstrate:
- Good communication skills including over the telephone
- To be able to work on own initiative
- To be able to organise their workload and continuously meet deadlines
- To be able to work effectively as part of a team, providing cover where necessary.
Why us?
James Hall & Co. Ltd. have one simple vison: to still be in business in another 50 years!
To make this vision possible we need the best talent to join us on our journey. We are a family company and believe that if we look after our people, they will look after us.
Here are some of the benefits that you can take advantage of as an employee of James Hall & Co. Ltd.
Loyalty award –From day one you will receive £0.25p per hour for every hour you work. You will then receive this as a lump sum on the pay period after your 12 month anniversary.
Company Doctor – We care about the health and wellbeing of our people. That is why you will have access to our company doctor with the ability to book appointments directly.
Free On-site Parking– You don’t have to worry about paying for parking or getting from your car to the office as our site boasts a secure car park with over 1000 spaces.
Holidays– Everyone needs a break so as an employee of James Hall & Co. Ltd. you will receive our enhanced holiday package of 22 days holidays per year plus bank holidays (unless otherwise stated). Holiday entitlement increases with continuous service every two years
Learning & Development– We want all of our colleagues to reach their full potential. That is why you will benefit from our in-house learning and development team who will provide you access to fully funded accredited training and industry recognised qualifications.
Grocery Aid– We understand the importance of mental health. We work with the national charity Grocery Aid to provide all colleagues a 24/7 helpline service that is free, independent and confidential. Grocery Aid also offer a wide range of other fantastic services to support you when you need it.
We also offer staff discount, cycle to work scheme and our famous Christmas Hamper!
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Purchase Ledger Administrator employer: James Hall & Co
Contact Detail:
James Hall & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Administrator
✨Tip Number 1
Familiarise yourself with the Imscan system, as it's mentioned in the job description. Understanding how to match invoices to purchase orders and delivery notes will give you a significant advantage during the interview.
✨Tip Number 2
Brush up on your communication skills, especially over the phone. Since you'll be liaising with suppliers regarding disputed claims, being articulate and confident will help you stand out.
✨Tip Number 3
Demonstrate your ability to work independently and manage your workload effectively. Prepare examples from your past experiences where you've successfully met deadlines or resolved discrepancies.
✨Tip Number 4
Show your enthusiasm for being part of a family-oriented company. Research James Hall & Co. Ltd.'s values and be ready to discuss how you align with their vision of long-term success and community service.
We think you need these skills to ace Purchase Ledger Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Purchase Ledger Administrator position. Highlight key skills such as communication, organisation, and teamwork in your application.
Tailor Your CV: Customise your CV to reflect relevant experience, particularly any previous roles in purchase ledger or finance. Emphasise your ability to work independently and meet deadlines, as these are crucial for this role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your skills in supplier reconciliation and invoice matching, aligning them with the company's values.
Proofread Your Application: Before submitting, thoroughly proofread your application for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for a Purchase Ledger Administrator.
How to prepare for a job interview at James Hall & Co
✨Know Your Purchase Ledger Basics
Brush up on your knowledge of purchase ledger processes, including invoice matching and payment terms. Being able to discuss these topics confidently will show that you understand the role and its responsibilities.
✨Demonstrate Communication Skills
Since good communication is key in this role, prepare examples of how you've effectively communicated with suppliers or team members in the past. This will highlight your ability to resolve discrepancies and liaise with others.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage your workload and meet deadlines. Providing specific examples of how you've prioritised tasks in previous roles will demonstrate your ability to stay organised in a busy environment.
✨Emphasise Teamwork
This position requires working as part of a team, so think of instances where you've collaborated successfully with colleagues. Highlighting your ability to provide cover and support will show that you're a team player.
