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- Tasks: Support mail room operations and assist with reprographic tasks in a leading law firm.
- Company: Join a top-tier US law firm experiencing exciting growth.
- Benefits: Full-time position with opportunities for career advancement and skill development.
- Why this job: Be part of a dynamic team and make a real impact in a prestigious environment.
- Qualifications: Experience in mail room or reprographics is a plus; strong communication skills are essential.
- Other info: Friendly, fast-paced team atmosphere with excellent support and training.
The predicted salary is between 28800 - 43200 £ per year.
Our client, a leading US Law Firm is seeking an Office Services Assistant to join their team on a full-time, permanent basis.
Due to an exciting period of growth our client is looking for an attentive, diligent and switched-on candidate to provide efficient mail room and reprographic support to the Firm.
The ideal candidate will have previous experience in a similar role, or will be looking to transfer their skills into an Office Services role within a world-renowned Law firm.
Key Responsibilities:
- Delivering and sorting of incoming mail, hourly internal mail rounds
- Franking outgoing mail
- Sending and tracking of international and local couriers
- Replying and acting as the first point of contact for any telephone or email requests
- Paper stocks and toner changes
- Recycling and shredding tasks
- Conference room setups
- Records scanning
Key Experience:
- Previous experience in a similar Mail Room / Reprographics role is advantageous, although not essential
- Legal / Professional Services experience is advantageous
- Proactive worker, confident working both independently and as part of the wider team
- Confident acting as the first point of contact for any questions or queries
- Excellent communicator, capable of liaising with colleagues of all levels within the firm
- Strong IT skills
This is an excellent opportunity for an Office Services Assistant with Mail Room / Reprographics experience to join a thriving firm at an exciting time.
You will be joining a knowledgeable, friendly and fast-paced team, working in a top tier US firm.
CVs are being reviewed, so please apply now for immediate consideration.
Office Services Assistant - Law employer: James Frank Associates
Contact Detail:
James Frank Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Services Assistant - Law
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. We should focus on our experience in mail room tasks and how we handle communication with colleagues.
✨Tip Number 3
Dress the part! Even if it’s a casual office, looking sharp shows we mean business. Confidence starts with how we present ourselves.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role.
We think you need these skills to ace Office Services Assistant - Law
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights any relevant experience you have in mail room or reprographics roles. We want to see how your skills align with what we're looking for, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office Services Assistant role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so make sure your points are easy to read and get straight to the point. This will help us understand your qualifications quickly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at James Frank Associates
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Services Assistant. Familiarise yourself with tasks like mail sorting, courier tracking, and conference room setups. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As the first point of contact for queries, strong communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it's handling phone calls or responding to emails. This will highlight your ability to liaise with colleagues at all levels.
✨Demonstrate Proactivity
Employers love a proactive worker! Think of instances where you've taken the initiative in past jobs, whether it was improving a process or helping a colleague. Share these stories during your interview to illustrate your proactive nature.
✨Be Ready for Practical Questions
Expect practical questions related to mail room operations and reprographics. Brush up on your IT skills and be prepared to discuss how you would handle specific scenarios, like managing high volumes of mail or ensuring timely deliveries. This will show that you're ready to hit the ground running.
