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- Tasks: Support the team by managing mail, couriers, and office supplies efficiently.
- Company: Join a leading US Law Firm with a dynamic and friendly atmosphere.
- Benefits: Full-time position with opportunities for growth and development.
- Why this job: Be part of a thriving team in a prestigious environment and make a real impact.
- Qualifications: Experience in a Mail Room role is a plus, but enthusiasm is key!
- Other info: Fast-paced environment with a supportive team ready to help you succeed.
The predicted salary is between 24000 - 36000 £ per year.
Our client, a leading US Law Firm is seeking a Mail Room Assistant to join their team on a full-time, permanent basis.
Due to an exciting period of growth, our client is looking for an attentive, diligent and switched-on candidate to provide efficient Mail Room and reprographic support to the Firm, working as part of an established team.
The ideal candidate will have previous experience in a similar Mail Room role, or will be looking to transfer their skills into an Office Services role within a world-renowned Law firm.
Key Responsibilities:
- Delivering and sorting of incoming mail, hourly internal mail rounds
- Franking outgoing mail
- Sending and tracking of international and local couriers
- Replying and acting as the first point of contact for any telephone or email requests
- Paper stocks and toner changes
- Recycling and shredding tasks
- Conference room setups
- Records scanning
Key Experience:
- Previous experience in a similar Mail Room / Reprographics role is advantageous, although not essential
- Legal / Professional Services experience is advantageous
- Proactive worker, confident working both independently and as part of the wider team
- Confident acting as the first point of contact for any questions or queries
- Excellent communicator, capable of liaising with colleagues of all levels within the firm
- Strong IT skills
This is an excellent opportunity for a Mail Room Assistant with Office Services / Reprographics experience to join a thriving firm at an exciting time.
You will be joining a knowledgeable, friendly and fast-paced team, working in a top tier US firm.
CVs are being reviewed, so please apply now for immediate consideration.
Mail Room Assistant- Law Firm employer: James Frank Associates
Contact Detail:
James Frank Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Mail Room Assistant- Law Firm
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the law firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your previous experience relates to the Mail Room role. We want to show them we’re the perfect fit!
✨Tip Number 3
Dress the part! Even if it’s just a Mail Room Assistant position, looking sharp shows we mean business. Confidence is key, so let’s make a great first impression!
✨Tip Number 4
Follow up after the interview! A quick thank-you email can keep us on their radar. It shows we’re genuinely interested in the role and appreciate their time.
We think you need these skills to ace Mail Room Assistant- Law Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights any relevant experience you have in mail room or office services roles. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Mail Room Assistant role. Be sure to mention your proactive attitude and any experience you have in a similar environment.
Show Off Your Communication Skills: Since you'll be the first point of contact for queries, it's important to demonstrate your excellent communication skills. In your application, give examples of how you've effectively communicated in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s quick and easy, and we can’t wait to see your application come through!
How to prepare for a job interview at James Frank Associates
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Mail Room Assistant. Familiarise yourself with tasks like sorting mail, handling couriers, and setting up conference rooms. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
As the first point of contact for queries, strong communication is key. Practice articulating your thoughts clearly and confidently. You might even want to prepare examples of how you've effectively communicated in previous roles, especially in a busy environment.
✨Highlight Your Proactive Nature
Employers love candidates who take initiative. Think of instances where you've gone above and beyond in your previous jobs. Whether it’s improving a process or helping a colleague, be ready to share these stories to showcase your proactive attitude.
✨Brush Up on IT Skills
Since strong IT skills are essential for this role, make sure you're comfortable with any relevant software or tools. If you have experience with scanning records or managing digital files, be prepared to discuss this during your interview. It’ll show that you’re ready to hit the ground running!
