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- Tasks: Support mail room operations and assist with reprographic tasks in a leading law firm.
- Company: Join a top-tier US law firm known for its dynamic and friendly culture.
- Benefits: Full-time, permanent position with opportunities for growth and development.
- Why this job: Be part of a thriving team during an exciting period of growth.
- Qualifications: Experience in mail room or reprographics is a plus; strong communication skills are essential.
- Other info: Fast-paced environment with a supportive team ready to help you succeed.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a leading US Law Firm is seeking an Office Services Assistant to join their team on a full-time, permanent basis. Due to an exciting period of growth our client is looking for an attentive, diligent and switched-on candidate to provide efficient mail room and reprographic support to the Firm. The ideal candidate will have previous experience in a similar role, or will be looking to transfer their skills into an Office Services role within a world-renowned Law firm.
Key Responsibilities:
- Delivering and sorting of incoming mail, hourly internal mail rounds
- Franking outgoing mail
- Sending and tracking of international and local couriers
- Replying and acting as the first point of contact for any telephone or email requests
- Paper stocks and toner changes
- Recycling and shredding tasks
- Conference room setups
- Records scanning
Key Experience:
- Previous experience in a similar Mail Room / Reprographics role is advantageous, although not essential
- Legal / Professional Services experience is advantageous
- Proactive worker, confident working both independently and as part of the wider team
- Confident acting as the first point of contact for any questions or queries
- Excellent communicator, capable of liaising with colleagues of all levels within the firm
- Strong IT skills
This is an excellent opportunity for an Office Services Assistant with Mail Room / Reprographics experience to join a thriving firm at an exciting time. You will be joining a knowledgeable, friendly and fast-paced team, working in a top tier US firm. CVs are being reviewed, so please apply now for immediate consideration.
Office Services Assistant - Law in London employer: James Frank Associates
Contact Detail:
James Frank Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Services Assistant - Law in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field or even those who work at the firm you're eyeing. A friendly chat can sometimes lead to insider info or even a referral, which can give you a leg up.
✨Tip Number 2
Prepare for the interview by researching the firm and its culture. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Office Services Assistant, you'll be the first point of contact. Role-play common scenarios with a friend to boost your confidence and ensure you come across as approachable and professional.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Office Services Assistant - Law in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially if you've worked in a mail room or reprographics role before. We want to see how your skills fit into the Office Services Assistant position, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your proactive nature makes you a great fit for our team. Keep it friendly and professional – we love a good personality!
Show Off Your Communication Skills: Since you'll be the first point of contact for queries, it's important to demonstrate your excellent communication skills. Whether it’s in your CV or cover letter, give examples of how you’ve effectively communicated with colleagues or clients in the past.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our friendly and fast-paced team at the law firm!
How to prepare for a job interview at James Frank Associates
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Services Assistant. Familiarise yourself with tasks like mail sorting, courier tracking, and conference room setups. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As the first point of contact for queries, strong communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it’s handling phone calls or responding to emails. This will highlight your ability to liaise with colleagues at all levels.
✨Demonstrate Proactivity
Employers love a proactive worker! Think of instances where you took the initiative in past jobs, whether it was improving a process or helping a colleague. Share these examples to illustrate your ability to work independently and as part of a team.
✨Brush Up on IT Skills
Since strong IT skills are essential for this role, be prepared to discuss your experience with relevant software and tools. If you’ve worked with scanning equipment or mail management systems, mention it! This will show that you’re ready to hit the ground running.
