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- Tasks: Support staff with facilities-related queries and ensure smooth office operations.
- Company: Join a leading US Law Firm known for its professional environment and growth.
- Benefits: Enjoy a full-time role with a Monday to Friday schedule and potential for career advancement.
- Why this job: Be part of a dynamic team in a reputable firm, making a real impact on workplace efficiency.
- Qualifications: 5 years of facilities experience, ideally in a law or professional services setting.
- Other info: Immediate consideration for applicants; don't miss out on this exciting opportunity!
The predicted salary is between 30000 - 42000 £ per year.
Our client, a leading US Firm is seeking a Facilities Assistant to join them on a full-time, permanent basis, where you will be responsible for providing a range of support services to all staff in the London office, whilst being the first point of contact for any facilities-related queries.
Due to growth our client is looking for a Facilities Assistant to join them on a full-time basis, working Monday-Friday 10AM-6PM.
The ideal candidate will have a minimum of 5 years’ experience in a similar Facilities role, ideally within a Law Firm or professional services environment.
Key Responsibilities:
- Walking the floor regularly to assist employees and address any facilities-related issues where required
- Report all maintenance issues to the correct vendors whilst ensuring all tracking of issues is logged and resolved in a timely manner
- Liaise with the wider team to ensure all issues are resolved effectively
- Make sure all new starters have the correct setup within the office
- Update departmental documents, including fire safety, checklists and health and safety
- Assist in organizing regular health and safety checks across the office
Key Experience:
- Minimum of 5 years’ facilities experience, ideally within a Law firm or a professional services environment
- Excellent organization and time management skills
- Confident working with colleagues across the firm and third parties
- Excellent customer service and communication skills
- Health and safety experience is key
- Ability to handle high volumes of paperwork and administration
- Health and safety qualification would be advantageous although not essential
This is a fantastic opportunity for a Facilities Assistant to join a leading Law Firm who are experiencing an exciting period of growth.
CVs are being reviewed, so please apply now for immediate consideration.
Facilities Assistant - Law employer: James Frank Associates
Contact Detail:
James Frank Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant - Law
✨Tip Number 1
Familiarise yourself with the specific facilities management practices within law firms. Understanding the unique environment and requirements of a legal setting can give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the legal sector, especially those in facilities management. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the role.
✨Tip Number 3
Prepare to discuss your experience with health and safety regulations, as this is a key aspect of the role. Be ready to share specific examples of how you've implemented safety measures in previous positions.
✨Tip Number 4
Showcase your organisational skills by being proactive in your approach. Think of ways you can improve existing processes or suggest new ideas that could enhance the facilities management within the firm.
We think you need these skills to ace Facilities Assistant - Law
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in facilities management, especially within a law firm or professional services environment. Emphasise your organisational skills and any health and safety qualifications you may have.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with their needs and demonstrate your customer service and communication skills.
Highlight Relevant Experience: In your application, focus on your 5+ years of experience in facilities roles. Provide specific examples of how you've successfully managed maintenance issues, liaised with teams, and ensured health and safety compliance.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at James Frank Associates
✨Showcase Your Experience
Make sure to highlight your 5 years of experience in facilities management, especially if it's within a law firm or professional services. Be prepared to discuss specific examples of how you've handled facilities-related issues in the past.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various teams and addressing employee queries, practice articulating your thoughts clearly. Use examples from your previous roles where effective communication made a difference.
✨Emphasise Organisation and Time Management
Prepare to discuss how you manage multiple tasks and prioritise effectively. You might want to share a situation where your organisational skills led to a successful outcome, particularly in a busy environment.
✨Familiarise Yourself with Health and Safety Protocols
Given the importance of health and safety in this role, brush up on relevant regulations and practices. If you have any qualifications or training in this area, be sure to mention them during the interview.
