Document Controller in Westhill

Full-Time, Permanent Westhill, Hybrid working. Please note that this role requires security checks.

The Role

Step into a role where your attention to detail truly makes an impact. As our Document Controller, you’ll play a central part in supporting the Senior Document Controller to drive consistency, quality, and control across every project we deliver. From initiation to completion, you’ll be the guardian of accurate, traceable and compliant project documentation, keeping teams aligned and projects moving with confidence.

In this role, you won’t just manage documents but you’ll shape how we work. You’ll champion best practices across all projects, ensuring a high level of precision, consistency and auditability that strengthens project visibility and empowers proactive decision‑making on strategically important international programmes. The role will be based in our Westhill office and we offer hybrid working arrangements.

What you’ll be doing:

• Maintain and manage revision control for all documentation, digital and physical, including process work instructions, ensuring standard forms and templates are used.
• Support the processing of incoming and outgoing documents, including registration and internal distribution.
• Ensure the latest approved documents and drawings are controlled and distributed both internally and externally.
• Coordinate and maintain project reports and registers.
• Liaise with project teams to support efficient document flow, handover, and project close‑out, ensuring consistent document control practices.
• Produce overdue reports for internal teams, clients, and suppliers.
• Assist in creating and maintaining the Master Document Register with the Senior Document Controller and project teams.
• Carry out additional duties as assigned by the Head of PMO or Senior Document Controller.

What we’re looking for:

• Must hold, or be able to obtain, security clearance from relevant Defence Authorities.
• Previous experience in a similar role/or administrative role.
• Strong attention to detail and communication skills.
• Able to prioritise tasks and manage time to meet deadlines.
• Advanced user of MS Office; experience with PLM systems is advantageous.
• Strong ability to manage documents in a controlled, compliant format.
• Methodical, thorough, and highly organised.
• Strong analytical skills with the ability to extract, review, and validate data/reports.

Why join us?

• Early finish on Fridays
• Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.)
• Clear pathways for career development and organisational visibility
• Inclusive and supportive culture that values individual contributions
• Meaningful work with impact across safety, innovation, and global operations

About Us

James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.

James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting-edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We’re also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry.

If this sounds like the ideal next step in your career, then click ‘apply’ now!

Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.