Administration Assistant in Preston

The Administration Assistant provides reliable and professional administrative support to the Executive Assistant and Senior Leadership Team, contributing to the smooth day-to-day operation of the business. The role supports a wide range of activities including meeting coordination, travel and logistics, procurement administration, onboarding and offboarding processes, events support, and the maintenance of accurate records and trackers. The postholder also assists with document control activities, supporting the effective management of the Integrated Management System and project documentation in line with established processes and ISO requirements.

Through strong organisation, attention to detail, and proactive support, the role helps ensure information is well managed, leaders are effectively supported, and operational delivery is enabled.

Key Duties and Responsibilities:

• Executive Office Administrative Support: SLT calendar scheduling, support, logistics and meeting preparation. Preparation and coordination of meeting papers. Basic stakeholder communication. Day-to-day management of Product Line Director diary.
• Travel, Procurement & IT Support: Booking travel and maintaining logs. Supporting purchase order processing. Ordering and tracking IT equipment proactively resolving issues as they arise.
• Events & Project Support: Assisting with planning, evaluation and delivery of events. Maintaining trackers and project task updates.
• Document Control: Registering and uploading documents. Maintaining version control. Filing documents accurately. Maintaining document registers. Providing ongoing document control services at both an Integrated Management System level and also on specific projects. Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail. Ensuring checked and approved documentation is always correctly signed off by authorised personnel. Supporting audit evidence collection.
• HR & Workforce Administration: Maintaining holiday system accuracy. Updating organograms and staff records. Supporting onboarding/offboarding.
• HSEQ Administration: Supporting the HSEQ Team with ad hoc administration tasks.

What we’re looking for:

You will need to be organised and reliable, with a consistently high level of attention to detail. Positive, proactive and team-oriented approach, with the ability to communicate clearly and effectively. Calm under pressure, with a curious and continuous improvement mindset.

Key Skills, Knowledge and Experience:

• Confident in the use of digital tools, including Microsoft 365 applications (ability to work effectively across Word, Excel, Outlook and SharePoint).
• Good general education, including GCSEs in English and Maths.
• Administrative or customer service experience, including managing basic records and information.
• Experience using digital filing systems and maintaining accurate documentation.
• Experience in reporting, tracking and updating basic data or registers.
• Experience supporting events, onboarding and offboarding activities, or basic compliance tasks would be advantageous.
• Familiarity with SharePoint, document management systems, or basic ISO, document control or data protection principles would be beneficial.

Full training in all aspects of the role will be given directly by the line manager.

Why join us?

• Competitive benefits tailored to the division.
• Opportunities for career growth and visibility across the organisation.
• A supportive, inclusive culture that values your ideas and contributions.
• Work that truly makes a difference in safety, innovation, and global capability.

About Us: James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world’s most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting-edge technology and deep expertise to support the full lifecycle of our customers’ assets. In the Energy Division, we provide safe, efficient solutions across oil & gas and renewables - from well support and full-field decommissioning to integrated services for offshore wind and expert subsea inspection, repair, and maintenance. Our work helps operators extend asset life, reduce downtime, and respond rapidly to operational challenges, driving the global shift toward a cleaner, more sustainable future.

If this sounds like the ideal next step in your career, then click ‘apply’ now! Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment. James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.