At a Glance
- Tasks: Coordinate day-to-day facilities activities and ensure a welcoming workplace.
- Company: Join James Fisher, a global leader in engineering services with a focus on innovation.
- Benefits: Enjoy competitive salary, private medical insurance, and early finishes on Fridays.
- Other info: Clear pathways for career development and a commitment to diversity and inclusion.
- Why this job: Make a real impact by supporting a positive working environment for all.
- Qualifications: Experience in facilities coordination and strong problem-solving skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Facilities Coordinator to join our team on a 12-month fixed-term basis. In this role, you will be responsible for coordinating day-to-day facilities activities and associated administration, ensuring a safe, efficient, and welcoming workplace across our Inchinnan and Westway (Glasgow) sites. Working as part of a collaborative team, you will support the smooth operation of all facilities functions, helping to maintain high standards and a positive working environment for employees and visitors alike.
- Log, prioritise, and track maintenance requests, coordinating reactive and planned works with internal teams and contractors.
- Arrange contractor access, including inductions and permits where required, ensuring safe and tidy work areas.
- Raise purchase orders, process invoices, and maintain service contracts in line with procedures.
- Conduct routine site checks (e.g. lighting, HVAC, kitchens, meeting rooms) and escalate issues promptly.
- Support H&S compliance activities, including basic checks and coordination of annual maintenance and safety inspections.
- Coordinate office moves, workstation setups, meeting room readiness, and ad-hoc projects.
- Provide administrative support to the wider team as required.
What we are looking for:
- Experience in facilities coordination and associate administration or a similar workplace support role.
- Practical problem-solving skills and confidence liaising with contractors and suppliers.
- Proficiency in Outlook, Word, Excel, and comfort using ticketing/helpdesk or purchase ordering systems are advantageous.
Early finish on Fridays. Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.). Clear pathways for career development and organisational visibility.
At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.
Facilities Co-ordinator (Administrator) in Paisley employer: James Fisher and Sons
At James Fisher and Sons, we pride ourselves on being an excellent employer, offering a supportive and collaborative work culture that prioritises employee well-being and development. Our Inchinnan and Westway (Glasgow) locations provide a welcoming environment with clear pathways for career advancement, competitive benefits including private medical insurance and a cycle to work scheme, and the opportunity to contribute to innovative solutions in the Blue Economy. Join us to be part of a diverse team where your skills will be valued and your growth supported.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Co-ordinator (Administrator) in Paisley
✨Tip Number 1
Network like a pro! Reach out to current employees at James Fisher and Sons on LinkedIn or other platforms. A friendly chat can give you insider info about the company culture and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching common facilities coordination scenarios. Think about how you'd handle maintenance requests or contractor access. We want to see your problem-solving skills in action!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully coordinated projects or managed multiple tasks in previous roles. This will help us see how you can keep our facilities running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team at James Fisher and Sons.
We think you need these skills to ace Facilities Co-ordinator (Administrator) in Paisley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your facilities coordination experience and any relevant administrative roles you've had. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Facilities Coordinator role. Share specific examples of how you've tackled similar challenges in the past, and let us know why you're excited about joining our team.
Show Off Your Problem-Solving Skills:In your application, don't forget to mention your practical problem-solving skills. We love candidates who can think on their feet and handle issues with contractors and suppliers. Give us a glimpse of how you've successfully navigated challenges before!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you'll find all the details you need about the role and our company culture there!
How to prepare for a job interview at James Fisher and Sons
✨Know Your Facilities Stuff
Make sure you brush up on your knowledge of facilities coordination. Familiarise yourself with common maintenance issues, safety regulations, and the tools used in the role. This will help you speak confidently about how you can contribute to maintaining a safe and efficient workplace.
✨Show Off Your Organisational Skills
Prepare examples that showcase your organisational abilities. Think about times when you successfully coordinated projects or managed multiple tasks at once. Being able to demonstrate your proactive approach will impress the interviewers and show that you're ready for the fast-paced environment.
✨Be Ready to Problem-Solve
Expect questions that test your problem-solving skills. Prepare scenarios where you've had to think on your feet, especially in dealing with contractors or suppliers. Highlight your practical solutions and how they benefited the workplace, as this is key for the role.
✨Familiarise Yourself with Tech Tools
Since the job mentions using ticketing/helpdesk systems and purchase ordering, make sure you're comfortable discussing any relevant software you've used. If you have experience with Outlook, Word, or Excel, be ready to talk about how you've utilised these tools to streamline processes in your previous roles.
