At a Glance
- Tasks: Coordinate day-to-day facilities activities and ensure a welcoming workplace.
- Company: Join James Fisher, a global leader in engineering services with a focus on innovation.
- Benefits: Enjoy competitive salary, private medical insurance, and early finishes on Fridays.
- Other info: Clear pathways for career development and a commitment to diversity and inclusion.
- Why this job: Make a real impact by supporting a positive working environment for all.
- Qualifications: Experience in facilities coordination and strong problem-solving skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Facilities Coordinator to join our team on a 12-month fixed-term basis. In this role, you will be responsible for coordinating day-to-day facilities activities and associated administration, ensuring a safe, efficient, and welcoming workplace across our Inchinnan and Westway (Glasgow) sites. Working as part of a collaborative team, you will support the smooth operation of all facilities functions, helping to maintain high standards and a positive working environment for employees and visitors alike.
Your responsibilities will include:
- Log, prioritise, and track maintenance requests, coordinating reactive and planned works with internal teams and contractors.
- Arrange contractor access, including inductions and permits where required, ensuring safe and tidy work areas.
- Raise purchase orders, process invoices, and maintain service contracts in line with procedures.
- Conduct routine site checks (e.g. lighting, HVAC, kitchens, meeting rooms) and escalate issues promptly.
- Support H&S compliance activities, including basic checks and coordination of annual maintenance and safety inspections.
- Coordinate office moves, workstation setups, meeting room readiness, and ad-hoc projects.
- Provide administrative support to the wider team as required.
What we are looking for:
- Experience in facilities coordination and associated administration or a similar workplace support role.
- Practical problem-solving skills and confidence liaising with contractors and suppliers.
- Proficiency in Outlook, Word, Excel, and comfort using ticketing/helpdesk or purchase ordering systems are advantageous.
Additional information:
- Early finish on Fridays.
- Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.).
- Clear pathways for career development and organisational visibility.
At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.
Facilities Administrator - Co-ordinator in Paisley employer: James Fisher and Sons
At James Fisher and Sons, we pride ourselves on being an excellent employer, offering a supportive and collaborative work culture that prioritises employee well-being and development. Our Inchinnan and Westway (Glasgow) locations provide a dynamic environment where you can thrive, with clear pathways for career advancement, competitive benefits including private medical insurance and a cycle to work scheme, and a commitment to diversity and inclusion. Join us to be part of a forward-thinking team dedicated to delivering innovative solutions in the Blue Economy.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator - Co-ordinator in Paisley
✨Tip Number 1
Network like a pro! Reach out to current employees at James Fisher and Sons on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Facilities Coordinator role.
✨Tip Number 2
Prepare for the interview by researching common facilities management scenarios. Think about how you would handle maintenance requests or coordinate office moves, and be ready to share your problem-solving skills with us!
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've successfully managed multiple tasks in previous roles. We love seeing candidates who can juggle responsibilities while keeping everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at James Fisher and Sons.
We think you need these skills to ace Facilities Administrator - Co-ordinator in Paisley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in facilities coordination and any relevant administrative skills. We want to see how your background aligns with what we're looking for!
Showcase Problem-Solving Skills:In your application, don’t forget to mention specific examples of how you've tackled challenges in previous roles. We love proactive problem-solvers who can liaise confidently with contractors and suppliers.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you express your enthusiasm for the role and why you’d be a great fit for our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at James Fisher and Sons
✨Know Your Facilities Stuff
Make sure you brush up on your knowledge of facilities coordination. Familiarise yourself with common maintenance issues, safety regulations, and the tools used in the role. This will help you speak confidently about how you can contribute to maintaining a safe and efficient workplace.
✨Show Off Your Organisational Skills
Prepare examples that showcase your organisational abilities. Think about times when you successfully coordinated projects or managed multiple tasks at once. Being able to demonstrate your proactive approach will impress the interviewers and show that you're ready to handle the day-to-day activities of the role.
✨Be Ready to Talk Tech
Since the job mentions using Outlook, Word, Excel, and ticketing systems, be prepared to discuss your experience with these tools. If you have any specific examples of how you've used them to improve efficiency or solve problems, share those during the interview.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, company culture, and future projects. This shows your genuine interest in the role and helps you gauge if it's the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
