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- Tasks: Support the Head of Defence Division and enhance leadership efficiency.
- Company: Join James Fisher, a global leader in engineering services.
- Benefits: Enjoy early finishes on Fridays, competitive salary, and great perks.
- Why this job: Make a real impact while working in a dynamic and supportive environment.
- Qualifications: Proficiency in Microsoft 365 and strong organisational skills required.
- Other info: Clear career development pathways and an inclusive culture await you.
The predicted salary is between 28800 - 42000 £ per year.
The Executive Assistant will provide vital support to the Head of Defence Division, enabling them to focus on strategic leadership across the organisation. Acting as a trusted strategic partner to the Senior Leadership Team, you will enhance their efficiency and impact by keeping priorities on track and proactively removing administrative pressures before they arise.
Based in Inchinnan, you will work closely with the UK Senior Leadership Team while operating at the heart of the Defence Division, and you will also play an important role within the wider Group Executive Assistant Team.
What you’ll be doing:
- Manage multiple SLT calendars and global travel, coordinating schedules, logistics and documentation to ensure seamless time and travel management.
- Coordinate meetings end-to-end—agendas, presentations, minutes and actions—attending when needed to capture next steps, track progress and ensure SLT accountability to the Head of Defence Division.
- Develop efficient methods to gather and share data, reporting and tracking activities. Coordinating the collation of reporting data to and by the SLT.
- Support communications and engagement activities on behalf of the SLT, liaising with Marketing and Communications when required.
- Provide a welcoming presence to external visitors.
- Managing confidential or sensitive assignments on behalf of leaders, in particular the Head of Defence Division, Head of HR and Legal Counsel.
- Collate and ensure timely submission of expenses for SLT team members.
- Raising POs on their behalf and processing invoices.
What we’re looking for:
- Demonstrates advanced proficiency across Microsoft 365 (Outlook, Teams, Excel, Visio, SharePoint, PowerPoint) with strong IT capability and the ability to work confidently across multiple business systems.
- Excellent written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Experienced in international travel coordination.
- Strong organisational skills, prioritising appropriately and able to support concurrent activities effectively.
- Maintain judgement and professionalism in all interactions, acting professionally as a representative on behalf of the Senior Leadership Team.
- Capable of building collaborative relationships based on trust, reliability and integrity.
- Capable of working within a team and independently.
- Handling highly sensitive information with absolute discretion.
Why join us?
- Early finish on Fridays
- Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.)
- Clear pathways for career development and organisational visibility
- Inclusive and supportive culture that values individual contributions
- Meaningful work with impact across safety, innovation, and global operations
About Us:
James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.
James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting-edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We’re also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry.
If this sounds like the ideal next step in your career, then click ‘apply’ now! Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment. James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
Executive Assistant in Inchinnan employer: James Fisher and Sons
Contact Detail:
James Fisher and Sons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Inchinnan
✨Tip Number 1
Network like a pro! Reach out to current or former employees at James Fisher through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the Defence Division and its recent projects. Show us that you’re genuinely interested in the role and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the team at James Fisher.
We think you need these skills to ace Executive Assistant in Inchinnan
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience with calendar management, travel coordination, and any relevant software skills. We want to see how you can bring value to our Senior Leadership Team!
Showcase Your Communication Skills: Since this role requires excellent written and verbal communication, don’t hold back! Use clear and concise language in your application. We’re looking for someone who can effectively liaise with various teams and external visitors.
Emphasise Attention to Detail: In a role that involves managing sensitive information and multiple tasks, attention to detail is key. Make sure to mention specific examples where your organisational skills shone through. We love candidates who can keep everything on track!
Apply Early Through Our Website: Don’t wait until the last minute! Apply as soon as you can through our website to ensure your application is considered. We often receive a high volume of applications, so getting in early can make all the difference!
How to prepare for a job interview at James Fisher and Sons
✨Master the Calendar Game
As an Executive Assistant, managing multiple calendars is key. Before your interview, practice discussing how you prioritise tasks and manage schedules effectively. Be ready to share specific examples of how you've coordinated complex meetings or travel arrangements in the past.
✨Show Off Your Tech Skills
This role requires advanced proficiency in Microsoft 365 and other business systems. Brush up on your skills and be prepared to discuss how you've used these tools to enhance efficiency. Maybe even bring a device to demonstrate your capabilities if the opportunity arises!
✨Communicate Like a Pro
Excellent written and verbal communication skills are a must. Prepare for the interview by practising clear and concise responses. Think about how you can convey complex information simply, as this will reflect your ability to support the Senior Leadership Team effectively.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is part of the job. In your interview, highlight your experience with confidentiality and professionalism. Share examples where you've successfully managed sensitive assignments, showcasing your judgement and integrity in those situations.
