At a Glance
- Tasks: Provide essential admin support to the Executive Assistant and Senior Leadership Team.
- Company: Join James Fisher, a global leader in engineering services with over 50 years of experience.
- Benefits: Enjoy competitive benefits, career growth opportunities, and a supportive culture.
- Other info: Full training provided; we value diverse backgrounds and ideas.
- Why this job: Make a real impact in a role that supports safety and innovation in energy projects.
- Qualifications: Organised, detail-oriented, and confident with digital tools like Microsoft 365.
The predicted salary is between 24000 - 28000 € per year.
The Administration Assistant provides reliable and professional administrative support to the Executive Assistant and Senior Leadership Team, contributing to the smooth day-to-day operation of the business. The role supports a wide range of activities including meeting coordination, travel and logistics, procurement administration, onboarding and offboarding processes, events support, and the maintenance of accurate records and trackers. The postholder also assists with document control activities, supporting the effective management of the Integrated Management System and project documentation in line with established processes and ISO requirements. Through strong organisation, attention to detail, and proactive support, the role helps ensure information is well managed, leaders are effectively supported, and operational delivery is enabled.
Key Duties and Responsibilities:
- Executive Office Administrative Support: SLT calendar scheduling, support, logistics and meeting preparation. Preparation and coordination of meeting papers. Basic stakeholder communication. Day-to-day management of Product Line Director diary.
- Travel, Procurement & IT Support: Booking travel and maintaining logs. Supporting purchase order processing. Ordering and tracking IT equipment proactively resolving issues as they arise.
- Events & Project Support: Assisting with planning, evaluation and delivery of events. Maintaining trackers and project task updates.
- Document Control: Registering and uploading documents. Maintaining version control. Filing documents accurately. Maintaining document registers. Providing ongoing document control services at both an Integrated Management System level and also on specific projects. Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail. Ensuring checked and approved documentation is always correctly signed off by authorised personnel. Supporting audit evidence collection.
- HR & Workforce Administration: Maintaining holiday system accuracy. Updating organograms and staff records. Supporting onboarding/offboarding.
- HSEQ Administration: Supporting the HSEQ Team with ad hoc administration tasks.
What We’re Looking For: You will need to be organised and reliable, with a consistently high level of attention to detail. Positive, proactive and team-oriented approach, with the ability to communicate clearly and effectively. Calm under pressure, with a curious and continuous improvement mindset.
Key Skills, Knowledge and Experience:
- Confident in the use of digital tools, including Microsoft 365 applications (ability to work effectively across Word, Excel, Outlook and SharePoint).
- Good general education, including GCSEs in English and Maths.
- Administrative or customer service experience, including managing basic records and information.
- Experience using digital filing systems and maintaining accurate documentation.
- Experience in reporting, tracking and updating basic data or registers.
- Experience supporting events, onboarding and offboarding activities, or basic compliance tasks would be advantageous.
- Familiarity with SharePoint, document management systems, or basic ISO, document control or data protection principles would be beneficial.
Full training in all aspects of the role will be given directly by the line manager.
Why Join Us? Competitive benefits tailored to the division. Opportunities for career growth and visibility across the organisation. A supportive, inclusive culture that values your ideas and contributions. Work that truly makes a difference in safety, innovation, and global capability.
About Us: James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world’s most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting-edge technology and deep expertise to support the full lifecycle of our customers’ assets. In the Energy Division, we provide safe, efficient solutions across oil & gas and renewables - from well support and full-field decommissioning to integrated services for offshore wind and expert subsea inspection, repair, and maintenance. Our work helps operators extend asset life, reduce downtime, and respond rapidly to operational challenges, driving the global shift toward a cleaner, more sustainable future.
If this sounds like the ideal next step in your career, then click ‘apply’ now!
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
Administration Assistant employer: James Fisher and Sons
James Fisher is an excellent employer, offering a supportive and inclusive culture that values your contributions while providing competitive benefits tailored to the division. With opportunities for career growth and visibility across the organisation, employees can thrive in a dynamic environment that focuses on safety, innovation, and making a meaningful impact in the energy sector. Located in Bamber Bridge, Preston, this hybrid working role allows for flexibility while being part of a global leader in engineering services.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock session with a friend or family member. This will help you get comfortable with common questions and refine your answers, making you feel more confident when it’s showtime.
✨Tip Number 3
Show off your skills! Bring along examples of your work or projects you've been involved in. Whether it's a presentation or a report, having tangible proof of your abilities can really impress the hiring team.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the specific requirements of the Administration Assistant role. We want to see how you can contribute to our team!
Showcase Your Organisation Skills:Since this role is all about keeping things running smoothly, give examples of how you've successfully managed tasks or projects in the past. We love a good story about attention to detail!
Be Proactive in Your Communication:When writing your application, use clear and concise language. Show us that you can communicate effectively, just like you would in the role. A friendly tone goes a long way!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at James Fisher and Sons
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with tasks like meeting coordination, document control, and travel logistics. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of important documents and maintain accurate records, as this will highlight your attention to detail.
✨Be Proactive in Your Approach
During the interview, convey your proactive mindset by discussing how you've taken initiative in previous roles. Whether it’s streamlining processes or anticipating needs, showing that you can think ahead will resonate well with the interviewers, especially for a support role.
✨Familiarise Yourself with Digital Tools
As the job mentions the use of Microsoft 365 applications and digital filing systems, brush up on these tools before your interview. You might be asked about your experience with them, so being able to speak confidently about your skills will give you an edge.
