At a Glance
- Tasks: Provide essential admin support to the Executive Assistant and Senior Leadership Team.
- Company: Join a dynamic company committed to safety, innovation, and inclusivity.
- Benefits: Competitive benefits, career growth opportunities, and a supportive culture.
- Other info: Full training provided; we value diverse backgrounds and ideas.
- Why this job: Make a real difference while developing your skills in a collaborative environment.
- Qualifications: Organised, detail-oriented, and confident with digital tools like Microsoft 365.
The predicted salary is between 22000 - 26000 £ per year.
The Administration Assistant provides reliable and professional administrative support to the Executive Assistant and Senior Leadership Team, contributing to the smooth day‑to‑day operation of the business.
Key Responsibilities
- Executive Office Administrative Support: SLT calendar scheduling, support, logistics and meeting preparation. Preparation and coordination of meeting papers. Basic stakeholder communication. Day‑to‑day management of Product Line Director diary.
- Travel, Procurement & IT Support: Booking travel and maintaining logs. Supporting purchase order processing. Ordering and tracking IT equipment, proactively resolving issues as they arise.
- Events & Project Support: Assisting with planning, evaluation and delivery of events. Maintaining trackers and project task updates.
- Document Control: Registering and uploading documents. Maintaining version control. Filing documents accurately. Maintaining document registers. Providing ongoing document control services at both an Integrated Management System level and on specific projects. Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail. Ensuring checked and approved documentation is always correctly signed off by authorised personnel. Supporting audit evidence collection.
- HR & Workforce Administration: Maintaining holiday system accuracy. Updating organograms and staff records. Supporting onboarding/offboarding.
- HSEQ Administration: Supporting the HSEQ Team with ad‑hoc administration tasks.
What We’re Looking For
You will need to be organised and reliable, with a consistently high level of attention to detail. Positive, proactive and team‑oriented approach, with the ability to communicate clearly and effectively. Calm under pressure, with a curious and continuous improvement mindset.
Key Skills, Knowledge And Experience
- Confident in the use of digital tools, including Microsoft 365 applications (ability to work effectively across Word, Excel, Outlook and SharePoint).
- Good general education, including GCSEs in English and Maths.
- Administrative or customer service experience, including managing basic records and information.
- Experience using digital filing systems and maintaining accurate documentation.
- Experience in reporting, tracking and updating basic data or registers.
- Experience supporting events, onboarding and offboarding activities, or basic compliance tasks would be advantageous.
- Familiarity with SharePoint, document management systems, or basic ISO, document control or data protection principles would be beneficial.
Full training in all aspects of the role will be given directly by the line manager.
Benefits
- Competitive benefits tailored to the division.
- Opportunities for career growth and visibility across the organisation.
- A supportive, inclusive culture that values your ideas and contributions.
- Work that truly makes a difference in safety, innovation, and global capability.
Equal Opportunity Statement
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
Administration Assistant in Preston employer: James Fisher and Sons plc
At James Fisher and Sons, we pride ourselves on being an excellent employer, offering a supportive and inclusive culture that values your contributions. As an Administration Assistant, you'll benefit from competitive perks, opportunities for career advancement, and the chance to work in a dynamic environment where your efforts directly impact safety and innovation. Join us in a role that not only fosters personal growth but also allows you to be part of a diverse team committed to making a meaningful difference.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Preston
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administration Assistant in Preston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the key responsibilities of the Administration Assistant role. We want to see how you can contribute to our team!
Showcase Your Organisational Skills:Since this role is all about keeping things running smoothly, give us examples of how you've managed schedules, documents, or events in the past. We love a good story about your organisational prowess!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate clarity just as much as you do!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at James Fisher and Sons plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like calendar scheduling, document control, and travel booking. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage your time and stay organised. Share specific examples of how you've handled multiple tasks or projects simultaneously. This is crucial for a role that requires attention to detail and the ability to juggle various responsibilities.
✨Be Proactive and Positive
Employers love candidates who have a proactive mindset. Prepare to share instances where you took the initiative to solve a problem or improve a process. A positive attitude can set you apart, so let your enthusiasm for the role shine through!
✨Familiarise Yourself with Digital Tools
Since the role involves using Microsoft 365 applications and possibly document management systems, brush up on your skills with these tools. If you have experience with SharePoint or similar platforms, be sure to mention it. Showing that you're tech-savvy will give you an edge in the interview.
