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- Tasks: Manage calendars, coordinate travel, and support senior leaders with meetings and communications.
- Company: Join James Fisher, a global leader in engineering services across Energy, Defence, and Maritime Transport.
- Benefits: Enjoy early finishes on Fridays, competitive salary, private medical insurance, and career development opportunities.
- Why this job: Make a meaningful impact while working in a supportive and inclusive culture.
- Qualifications: Proficient in Microsoft 365, excellent communication skills, and strong organisational abilities.
- Other info: Be part of a diverse team driving innovation in challenging environments.
The predicted salary is between 28800 - 43200 £ per year.
About the Role
Full-time, Permanent
Inchinnan, Onsite with flexibility
Please note that this role requires security checks.
What you’ll be doing:
- Manage multiple SLT calendars and global travel, co‑ordinating schedules, logistics and documentation to ensure seamless time and travel management.
- Co‑ordinate meetings end‑to‑end—agendas, presentations, minutes and actions—attending when needed to capture next steps, track progress and ensure SLT accountability to the Head of Defence Division.
- Develop efficient methods to gather and share data, reporting and tracking activities. Co-ordinating the collation of reporting data to and by the SLT.
- Support communications and engagement activities on behalf of the SLT, liaising with Marketing and Communications when required.
- Provide a welcoming presence to external visitors.
- Managing confidential or sensitive assignments on behalf of leaders, in particular the Head of Defence Division, Head of HR and Legal Counsel.
- Collate and ensure timely submission of expenses for SLT team members. Raising POs on their behalf and processing invoices.
What we’re looking for:
- Demonstrates advanced proficiency across Microsoft 365 (Outlook, Teams, Excel, Visio, SharePoint, PowerPoint) with strong IT capability and the ability to work confidently across multiple business systems.
- Excellent written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Experienced in international travel co-ordination.
- Strong organisational skills, prioritising appropriately and able to support concurrent activities effectively.
- Maintain judgement and professionalism in all interactions, acting professionally as a representative on behalf of the Senior Leadership Team.
- Capable of building collaborative relationships based on trust, reliability and integrity.
- Capable of working within a team and independently.
- Handling highly sensitive information with absolute discretion.
Why join us?
- Early finish on Fridays
- Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.)
- Clear pathways for career development and organisational visibility
- Inclusive and supportive culture that values individual contributions
- Meaningful work with impact across safety, innovation, and global operations
About Us:
James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.
If this sounds like the ideal next step in your career, then click ‘apply’ now!
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
Executive Assistant in Barrow in Furness employer: James Fisher and Sons plc
Contact Detail:
James Fisher and Sons plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Barrow in Furness
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at James Fisher. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match what they’re looking for, especially around managing calendars and coordinating travel.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft 365 and how you’ve used it to streamline processes or improve communication in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at James Fisher.
We think you need these skills to ace Executive Assistant in Barrow in Furness
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with calendar management, travel coordination, and any relevant software skills. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and attention to detail, as these are key for this role.
Showcase Your Communication Skills: Since excellent written communication is crucial, make sure your application is clear and concise. We appreciate well-structured documents that reflect your ability to communicate effectively, just like you would in the role!
Apply Early!: Don’t wait until the last minute to submit your application. We receive a lot of applications, and sometimes they close early. Head over to our website and get your application in as soon as you can to avoid disappointment!
How to prepare for a job interview at James Fisher and Sons plc
✨Master the Calendar Game
As an Executive Assistant, managing multiple calendars is key. Before your interview, practice discussing how you prioritise and coordinate schedules. Be ready to share specific examples of how you've handled conflicting appointments or tight deadlines in the past.
✨Show Off Your Communication Skills
Excellent written and verbal communication is a must for this role. Prepare to demonstrate your skills by discussing how you've effectively communicated with different stakeholders. Bring along samples of agendas or minutes you've created to showcase your attention to detail.
✨Be Ready for Travel Talk
International travel coordination is part of the job, so brush up on your experiences. Be prepared to discuss how you've managed travel logistics, including booking flights and accommodations, and how you handle unexpected changes or issues that arise during travel.
✨Highlight Your Discretion
Handling sensitive information is crucial for this position. Think of examples where you've maintained confidentiality and professionalism. Be ready to explain how you ensure discretion in your work, especially when dealing with high-level executives.