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- Tasks: Support elected officers by managing schedules, coordinating meetings, and preparing essential documents.
- Company: Join a vibrant Students' Union dedicated to amplifying student voices and making a real impact.
- Benefits: Enjoy hybrid working, flexible hours, and a competitive salary of up to £32,000 pro-rata.
- Why this job: Be at the heart of a mission-driven team, helping leaders succeed while gaining valuable experience.
- Qualifications: Experience in admin or support roles, strong organisational skills, and proficiency in Microsoft Office or Google Workspace.
- Other info: Passionate applicants who want to make a difference are encouraged to apply!
The predicted salary is between 19200 - 25600 £ per year.
Location: Coventry
Working Model: Hybrid (2 days home working)
Hours: Part-time, 24 hours per week over 3-4 days
Salary: Up to £32,000 per annum (pro-rata)
We’re working with a dynamic Students’ Union to recruit a Personal Assistant who will play a crucial role in enabling elected officers to succeed during their one-year term. If you thrive in a fast-paced, mission-led environment and have a talent for supporting leaders to achieve their goals, this could be the perfect role for you!
What Makes This a Great Opportunity
This role sits at the heart of a vibrant Students’ Union, helping to ensure the voices of student leaders are heard and their work is impactful. You’ll be an essential part of the team, providing seamless support and making sure officers and senior leaders have everything they need to lead effectively.
What You’ll Be Doing
Managing diaries and scheduling meetings for elected officers, ensuring they’re where they need to be
Coordinating logistics for officer meetings and events, from room bookings to catering and tech
Preparing and distributing meeting packs, agendas, and papers to keep officers well-informed
Supporting officers with essential processes, such as forms, documentation, and reporting deadlines
Providing weekly highlight summaries to help officers focus on key priorities
Tracking officer attendance, holiday requests, and engagement in key meetings
Offering executive assistance to the SU President and Chief Executive, including diary management and briefing support
Attending senior meetings when needed, taking notes, and managing follow-up actions
Handling sensitive and confidential information with absolute professionalism
What You’ll Need
Proven experience in administrative, executive support, or coordination roles
Strong organisational skills with the ability to manage multiple schedules and priorities simultaneously
Excellent written communication and briefing preparation skills
Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Calendar, etc.)
A high level of discretion and professionalism, particularly when dealing with sensitive information
James Andrews is acting as an employment agency and business in relation to this role.
If you’re passionate about supporting leaders and making an impact in a values-led environment, apply today! We try to respond to all applications personally, but if you haven’t heard from us within 72 hours, please assume your application has been unsuccessful on this occasion.
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Created on 12/07/2025 by TN United Kingdom
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Officer Support Administrator employer: James Andrews Recruitment Solutions
Contact Detail:
James Andrews Recruitment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Officer Support Administrator
✨Tip Number 1
Familiarise yourself with the Students' Union's mission and values. Understanding their goals will help you demonstrate your alignment with their vision during any discussions or interviews.
✨Tip Number 2
Network with current or former employees of the Students' Union. They can provide valuable insights into the organisational culture and expectations, which can help you tailor your approach.
✨Tip Number 3
Prepare to discuss specific examples from your past experiences that showcase your organisational skills and ability to manage multiple priorities. This will highlight your suitability for the role.
✨Tip Number 4
Be ready to demonstrate your proficiency in Microsoft Office or Google Workspace. Consider preparing a short demonstration or examples of how you've used these tools effectively in previous roles.
We think you need these skills to ace Officer Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or executive support roles. Emphasise your organisational skills and any experience managing multiple schedules, as these are crucial for the Officer Support Administrator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting leaders and your ability to thrive in a fast-paced environment. Mention specific examples of how you've successfully managed logistics or supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office or Google Workspace. Provide examples of how you've used these tools to enhance productivity or streamline processes in past positions.
Showcase Discretion and Professionalism: Since the role involves handling sensitive information, include examples in your application that demonstrate your ability to maintain confidentiality and professionalism in previous roles.
How to prepare for a job interview at James Andrews Recruitment Solutions
✨Showcase Your Organisational Skills
As an Officer Support Administrator, you'll need to manage multiple schedules and priorities. Be prepared to discuss specific examples from your past experience where you successfully organised events or managed complex diaries.
✨Demonstrate Your Communication Abilities
Excellent written communication is key for this role. Bring along samples of your previous work, such as meeting notes or briefing documents, to showcase your ability to prepare clear and concise information.
✨Familiarise Yourself with the Organisation
Research the Students' Union and understand its mission and values. Being able to articulate how your skills align with their goals will show your genuine interest in the role and the organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle sensitive information and manage confidential tasks. Think of scenarios where you've had to exercise discretion and professionalism, and be ready to share those experiences.