At a Glance
- Tasks: Manage dynamic diaries, coordinate meetings, and support governance activities.
- Company: Higher education provider with a focus on collaboration and innovation.
- Benefits: Competitive pay, hybrid working, and potential for contract extension.
- Other info: Flexible working hours with opportunities for professional growth.
- Why this job: Join a vibrant team and make a real impact in school operations.
- Qualifications: Experience in executive assistance, strong organisational skills, and advanced Microsoft Office proficiency.
The predicted salary is between 40500 - 49500 £ per year.
We are currently working in partnership with a higher education provider, who are recruiting for an Executive Personal Assistant within School Operations on a 12-week contract with potential for extension. The rate of pay is between £26.92 - £30.47 via an umbrella company. The position is based in Birmingham and offers hybrid working with up to 2 days per week working from home.
The ideal candidate will have experience in an executive assistant or senior administrative role, including complex diary and office management. Duties will include:
- Managing a comprehensive and dynamic diary, balancing competing priorities and proactively advising on deadlines and key events
- Developing and maintaining effective administrative, record-keeping and information-management systems
- Coordinating meetings, preparing agendas and briefing materials, circulating papers, producing accurate minutes and monitoring follow-up actions
- Prioritising and responding to internal and external communications, including emails, letters and telephone calls
- Liaising with senior officers, academic and administrative departments, and external organisations to ensure effective communication
- Supporting governance and committee activity, including confidential records, reports, queries and full committee administration
- Producing reports, letters, papers, presentations and correspondence on own initiative
- Supporting external visits, events and ad hoc projects, including research, collation and presentation of information
Experience required:
- Significant demonstrable experience of managing an office and maintaining electronic and paper-based filing systems
- Experience of working in higher education and servicing committees would be advantageous
- Advanced Microsoft Word, Excel and PowerPoint skills
- The ability to produce accurate, timely minutes and action records
- Sound understanding of information governance and the ability to handle sensitive information with discretion and confidentiality
- Significant prior experience of executive assistant or senior administrative roles including complex diary management
Working hours: 37.5 hours, Mon-Fri, 9am-5pm. Hybrid working, with up to 2 days working from home.
Executive Personal Assistant in Birmingham employer: James Andrew Recruitment Solutions (JAR Solutions) Careers
Join a dynamic Housing Association in South Manchester, where your skills as a Multi-Trade Carpenter will be valued and rewarded. With a strong focus on employee growth and a supportive work culture, you'll have the opportunity to make a real difference in the community while enjoying competitive pay and flexible working hours. This role not only offers immediate employment but also the potential for long-term career development in a fulfilling environment.
Contact Details:
James Andrew Recruitment Solutions (JAR Solutions) Careers Recruitment Team
