At a Glance
- Tasks: Support senior leaders and manage daily office operations for a dynamic workplace.
- Company: Thriving organisation in the heart of London with a collaborative culture.
- Benefits: Competitive pay, professional growth opportunities, and a vibrant work environment.
- Other info: Join a supportive team and enjoy a fast-paced, engaging work atmosphere.
- Why this job: Be the backbone of the office and make a real difference every day.
- Qualifications: Experience in office management and exceptional organisational skills required.
The predicted salary is between 20 - 23 £ per hour.
Office Manager/Executive Assistant - City of London (London Bridge).
Pay: £20-23 per hour (£40-45k equivalent). Job Type: Full Time (37.5 hours weekly). Work Model: Fully office based.
Role Overview
Provide executive support to senior leadership and oversee day-to-day operations of the office.
Drive efficiency, maintain workplace standards, and coordinate facilities and suppliers.
Key Responsibilities
- Provide proactive executive support - diary management, meeting coordination, travel arrangements and preparation for meetings.
- Handle confidential information with discretion.
- Ensure the workplace operates efficiently, creating a professional and welcoming environment.
- Coordinate facilities management, office suppliers, equipment, budgets and workplace services.
- Ensure compliance with health and safety requirements and maintain office standards.
- Manage office inventory and office maintenance and services, including cleaning schedules.
- Support leaders and teams by managing priorities, coordinating actions and helping projects progress effectively.
- Identify opportunities to improve processes, increase efficiency and enhance employee experience.
- Build strong relationships across the organisation and act as key point of contact for support.
- Assist with cross-functional projects and business initiatives as required.
- Contribute to a positive and collaborative workplace culture.
About You
- Previous experience as an Office Manager, Executive Assistant, Workplace Manager or Operations Coordinator.
- Exceptional organisational skills with strong attention to detail.
- Proven ability to manage multiple priorities and deadlines simultaneously.
- Proactive, self motivated and solutions focused.
- Resilient and adaptable, remaining calm under pressure.
- Excellent interpersonal and communication skills, with the ability to build relationships.
- Ability to adapt communication style to diverse audiences and cultures.
- High level of discretion and confidentiality.
- Strong computer literacy - proficiency with scheduling software and communication tools.
Office Manager/Executive Assistant employer: JAM Recruitment Ltd
At JAM Recruitment Ltd, we pride ourselves on being an exceptional employer that values the growth and development of our team members. Located in Birmingham, we offer a dynamic work culture that fosters collaboration and innovation, alongside competitive salaries and hybrid working options. With a strong focus on career progression, our employees are empowered to take on leadership roles and make a meaningful impact in the field of personal injury law.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager/Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at JAM Recruitment Ltd!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at JAM Recruitment Ltd.
We think you need these skills to ace Office Manager/Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at JAM Recruitment Ltd. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to JAM Recruitment Ltd and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at JAM Recruitment Ltd. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to JAM Recruitment Ltd's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at JAM Recruitment Ltd
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with JAM Recruitment Ltd.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at JAM Recruitment Ltd will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact JAM Recruitment Ltd and how you would contribute to adapting HR strategies.
