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- Tasks: Manage building maintenance and coordinate with contractors for top-notch service.
- Company: Join a dynamic and well-established organisation making a real impact.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Perfect for detail-oriented individuals who thrive in a collaborative setting.
- Qualifications: Previous experience in Facilities Administration and strong communication skills required.
- Other info: Be part of a team where your efforts directly enhance workplace efficiency.
The predicted salary is between 30000 - 42000 £ per year.
- Schedule and manage building maintenance tasks and facilities-related appointments.
- Liaise with external contractors and service providers (e.g. cleaning, heating, electrical, water treatment) to ensure high-quality service aligned with SLAs.
- Review and improve facilities-related policies and procedures for Radius Court.
- Ensure legal and efficient waste management and recycling practices are in place.
- Obtain necessary permissions from local authorities for all facility-related activities.
Contracts & Invoicing
- Arrange service and maintenance contracts for building operations.
- Obtain competitive quotes and ensure purchasing processes are followed.
- Raise purchase orders and validate invoices for accuracy.
- Ensure all fire, first aid, and emergency equipment is maintained and compliant.
- Organise fire drills, first aid and fire warden training.
- Monitor and report on H&S activities to ensure continued compliance.
Administration & Reporting
- Maintain accurate facilities records and documentation.
- Produce reports and support broader administrative functions as required.
Experience Required
- Previous experience in a Facilities Administration or similar role.
- Comfortable liaising with external contractors and coordinating service providers.
- Strong verbal and written communication skills.
- Highly organised with good attention to detail.
- Able to prioritise tasks and manage time effectively.
- A proactive and dependable team player.
This is a fantastic opportunity to join a dynamic and well-established organisation where your attention to detail and coordination skills will make a direct impact.
To apply or find out more, please contact the team at JAM Management Consultancy.
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Facilities Administrator employer: JAM IT Consultancy Ltd
Contact Detail:
JAM IT Consultancy Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific facilities management software and tools commonly used in the industry. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the facilities management field. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for job opportunities.
✨Tip Number 3
Research the company’s current facilities policies and any recent changes they may have implemented. This knowledge will allow you to speak confidently about how you can contribute to their goals during the interview.
✨Tip Number 4
Prepare examples of how you've successfully managed vendor relationships or improved processes in previous roles. Being able to share specific achievements will highlight your capabilities and fit for the role.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities administration. Emphasise your skills in managing maintenance tasks, liaising with contractors, and any previous roles that required strong organisational abilities.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with service contracts, invoicing, and compliance with health and safety regulations. Show enthusiasm for the role and how you can contribute to the team.
Highlight Communication Skills: Since the role requires strong verbal and written communication skills, provide examples in your application of how you've successfully communicated with external contractors or managed teams in previous positions.
Showcase Attention to Detail: In your application, include specific instances where your attention to detail made a difference in your work. This could be related to maintaining accurate records, ensuring compliance, or managing multiple tasks effectively.
How to prepare for a job interview at JAM IT Consultancy Ltd
✨Know Your Facilities Management Basics
Brush up on your knowledge of facilities management principles, especially those related to maintenance scheduling and contractor liaison. Being able to discuss these topics confidently will show that you understand the role's requirements.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with a contractor who is not meeting service level agreements. Prepare examples from your past experience that demonstrate your problem-solving skills and ability to manage relationships.
✨Highlight Your Organisational Skills
Since the role requires strong organisational abilities, be ready to discuss how you prioritise tasks and manage your time effectively. Share specific examples of how you've successfully juggled multiple responsibilities in previous roles.
✨Show Your Communication Skills
Effective communication is key in this role, so be prepared to showcase your verbal and written skills. You might be asked to explain complex information clearly, so practice articulating your thoughts succinctly and professionally.
