Construction Administrator

Position: Construction Administrator (6-Month Contract)

Location: Manchester (Onsite), with access to a nearby office

Schedule: Monday to Friday, 7:00 AM – 3:00 PM

Salary: £28k-35k p.a. (pro rata), dependent on experience

Reports To: Senior Project Manager

Join Our Client on a Landmark Project

We’re looking for a proactive and detail-oriented Construction Administrator to support a major fit-out project in Manchester. This role suits someone who thrives in fast-paced environments and enjoys working closely with site teams to ensure everything runs smoothly.

You’ll act as a vital link between project managers, site staff, and consultants—keeping information flowing, documentation in order, and operations on track from mobilisation to project handover.

Key Responsibilities:

Document & Information Management

• Administer the cloud-based document control system, managing user access and file structure.
• Review and organise project documents to ensure compliance with standards.
• Provide basic training on the system and act as the main point of contact for queries.
• Work alongside the BIM team to maintain document protocols and best practices.
• Keep subcontractor records up to date and manage the pre-qualification tracking process.

Site & Project Mobilisation

• Prepare Health & Safety files and set up documentation at the start of the project.
• Manage signage requirements and coordinate printing needs.
• Maintain project directories and ensure accurate data entry into internal systems.

During Construction

• Produce weekly progress reports and maintain snagging lists.
• Manage site supplies, IT equipment, document printing and courier bookings.
• Oversee MSITE access, site inductions, and health & safety records.
• Organise meeting rooms, refreshments, and ensure PPE is available and in good condition.
• Attend meetings, take minutes, and distribute action points.
• Support the Considerate Constructors Scheme (CCS) process and evidence submission.

Project Closeout

• Compile and finalise Health & Safety and Operation & Maintenance manuals.
• Update the incident register and ensure all documentation is archived appropriately.
• Support the site shut-down and exit procedures.

What We’re Looking For:

Essential

• At least 1 year’s experience in administration or document control.
• Excellent organisational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• A sharp eye for detail and a solutions-focused mindset.
• A team player who can work independently when needed.

Desirable

• Experience with BIM Level 2 projects and document control.
• Familiarity with PAS1192/ISO19650 naming standards.
• Previous use of cloud-based document management tools such as Autodesk Construction Cloud (ACC).

What’s on Offer:

• Competitive salary, negotiable based on experience.
• 23 days of annual leave, including 3 for Christmas closure—rising with length of service.
• 2 paid volunteering days per year.
• Training and development opportunities.
• Cycle to work scheme and nationwide gym discounts.
• Life insurance (4x annual salary) and 24/7 employee assistance programme.
• Regular social events and a supportive, inclusive team culture.

If you’re ready to contribute to a high-impact project while developing your skills in construction administration, we’d love to hear from you.