Finance Assistant

I am currently recruiting for an interim, experienced Finance Assistant who has worked across both AR & AP to support an events organisation with their accounts. This role will be for 3 months initially with the potential to go permanent for the right person. As it is fully remote, my client requires someone who is accountable, has a strong work ethic, is highly organised with excellent attention to detail.

Responsibilities:

• Manage the end-to-end accounts receivable process, including customer onboarding, completion of supplier setup documentation, purchase order management, invoicing, and resolution of customer queries to support timely collection of funds.
• Raise and process invoices for delegate ticket sales and other revenue streams, ensuring transactions are accurately recorded and allocated to the appropriate general ledger accounts and project codes.
• Monitor aged receivables on a regular basis, proactively engaging with customers to resolve outstanding balances and escalating potential credit risks where necessary.
• Maintain strong relationships with customers, providing a professional and responsive service while ensuring prompt resolution of payment-related queries.
• Process supplier invoices and contributor payments accurately and efficiently using Dext, ensuring all expenditure is correctly coded and supported by appropriate documentation.
• Manage invoice approval workflows through ApprovalMax, assigning the appropriate approvers and liaising with stakeholders to ensure timely authorisation of payments.
• Review and approve employee expense claims submitted through Xero, ensuring compliance with company policies and accurate coding to the relevant accounts and projects.
• Process and reconcile cash receipts, supplier payments, and credit card transactions within Xero, ensuring all transactions are accurately matched and recorded.
• Perform regular bank and credit card reconciliations across multiple accounts and currencies, including GBP, EUR, and USD, maintaining the accuracy and integrity of financial records.
• Investigate and resolve reconciliation discrepancies, liaising with internal teams and suppliers to obtain supporting documentation where required.
• Support effective cash management by ensuring receipts and payments are allocated correctly and financial records remain up to date.
• Provide excellent customer service by responding promptly and professionally to enquiries from customers, suppliers, and internal stakeholders.
• Contribute to the continuous improvement of finance processes and controls, supporting the wider finance team in maintaining accurate, efficient, and compliant financial operations.

Candidate Specification:

• Strong understanding of accounting principles and finance operations, including accounts payable, accounts receivable, reconciliations, and cash management.
• Advanced working knowledge of Xero, with experience of Dext and ApprovalMax considered advantageous.
• Experience working with multi-currency transactions and exposure to VAT and taxation requirements would be beneficial.
• Excellent attention to detail with a high degree of accuracy in financial processing and reporting.
• Strong analytical and problem-solving skills, with the ability to identify issues and implement effective solutions.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Highly organised with excellent planning, prioritisation, and time management skills.
• Able to work both independently and collaboratively as part of a team.
• Strong communication and stakeholder management skills, with the confidence to engage professionally with customers, suppliers, and colleagues at all levels.
• Proficient in financial systems and Microsoft Office applications, with strong numerical and data-handling capabilities.