At a Glance
- Tasks: Manage contracts for exciting projects up to $50M and collaborate with diverse teams.
- Company: Join a leading firm in Advanced Manufacturing with a focus on innovation.
- Benefits: Enjoy competitive pay, health insurance, unlimited PTO, and stock purchase options.
- Other info: Hybrid work model promotes collaboration and flexibility.
- Why this job: Be part of impactful projects while developing your skills in a dynamic environment.
- Qualifications: Bachelor's degree and 2+ years in subcontracting or contract management required.
The predicted salary is between 61700 - 84800 € per year.
As a Subcontract Administrator in Advanced Manufacturing, you will manage contracting for professional and construction services on small projects up to $50M. Responsibilities include:
- Contracting procurement
- Bid management
- Negotiations
- Awards
- Invoice and change order management
- Risk mitigation
- Subcontract close‑out
You will report to the Director of Supply Management and coordinate with project procurement managers and project teams.
Responsibilities
- Preparation of Request for Proposal packages
- Issuance and administration of bid packages throughout the bid cycle
- Coordinate and host Prebid meetings with bidders and Project Team members
- Receipt and review of proposals
- Tabulation of proposals
- Coordinate clarification meetings with bidders and Project team
- Prepare commercial bid evaluations
- Negotiate terms and conditions with bidders and coordinate final negotiations with legal department
- Route requisition for award documents to project team for approvals
- Draft award Subcontract documents and issue to successful bidder
- Coordinate pre‑award meetings
- Manage Subcontractor invoices
- Manage change orders
- Mitigate Subcontractor risk and assist with any claims or disputes
- Subcontract close‑out activities
Qualifications
- Bachelor’s degree in business, construction, supply chain, operations management, or equivalent project experience
- 2+ years of experience in subcontracting and contract management
- 2-5 years of experience in Biopharmaceutical/Life Science Manufacturing or Data Center Projects is preferred
- Experience using MS Office tools, including intermediate to advanced MS Excel skills
- Excellent communication and interpersonal skills
- Strong teamwork
- Ability to work and thrive in a fast‑paced environment
- Strong problem‑solving and organizational skills
- A drive to solve complex and challenging problems
Preferred Experience
- Experience working on medium to large EPCM projects
Benefits
Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. The position offers unlimited U.S. Personalized Paid Time Off, seven paid holidays, caregiver leave, and performance‑based rewards such as merit increases, discretionary bonuses, and stock.
Compensation
The base salary range for this position is $61,700.00 to $84,800.00. Pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Qualified applicants with criminal histories will be considered for employment.
Work Environment
We value collaboration and believe that in‑person interactions are crucial for both our culture and client delivery. Employees have a hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations. Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role.
Subcontracts Administrator-Intermediate in Lincolnshire employer: Jacobs
As a Subcontracts Administrator at our Advanced Manufacturing division, you will thrive in a dynamic and collaborative work environment that prioritises employee well-being and professional growth. With comprehensive benefits including medical, dental, and generous paid time off, alongside opportunities for performance-based rewards and stock purchase options, we are committed to fostering a culture of excellence and support. Join us in a role that not only challenges you but also allows you to make a meaningful impact in the biopharmaceutical and life sciences sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Subcontracts Administrator-Intermediate in Lincolnshire
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you’ll feel when it’s time to shine!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. We suggest mentioning something specific from the interview to remind them of your conversation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace Subcontracts Administrator-Intermediate in Lincolnshire
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Subcontracts Administrator role. Highlight your relevant experience in subcontracting and contract management, especially in biopharmaceutical or data centre projects. We want to see how your skills match what we're looking for!
Show Off Your Skills:Don’t forget to showcase your MS Office skills, particularly your Excel prowess. If you've got experience with bid management or risk mitigation, make that clear! We love seeing candidates who can solve complex problems and thrive in fast-paced environments.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make your achievements stand out. We appreciate clarity and want to quickly see why you’d be a great fit for our team!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the details about the role and our company culture there!
How to prepare for a job interview at Jacobs
✨Know Your Contracts
Familiarise yourself with the key aspects of subcontracting and contract management. Brush up on your knowledge of bid management, negotiations, and change order processes. This will help you speak confidently about your experience and how it relates to the role.
✨Prepare for Scenario Questions
Expect questions that ask you to solve hypothetical problems related to subcontractor risk or invoice management. Think of specific examples from your past experience where you successfully navigated similar challenges, as this will demonstrate your problem-solving skills.
✨Showcase Your Teamwork Skills
Since collaboration is key in this role, be ready to discuss how you've worked effectively within a team. Share examples of how you coordinated with project managers or other stakeholders to achieve project goals, highlighting your interpersonal skills.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's projects, culture, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you. Plus, it gives you a chance to engage with your interviewers.
