Architecture Permitting Coordinator

Our Architecture team is expanding, we are seeking a proactive and independent Permitting Coordinator to join our dynamic team supporting major industrial and infrastructure projects, including waste treatment and environmental facilities. You will play a key role in managing permitting processes from start to finish, ensuring compliance with regulatory requirements while maintaining strong relationships with authorities and stakeholders. This role is open for Singaporeans only given that it will involve authority clearance in most of our projects.

Essential Duties:

• Coordinate and track all permitting activities across project phases.
• Liaise with government agencies (e.g., NEA, SCDF, BCA, JTC, PUB) to ensure timely approvals.
• Prepare, review, and submit documentation for regulatory compliance.
• Maintain accurate records of permit schedule, deadlines and resolve tight timelines without constant supervision.
• Collaborate with consultants, contractors, and internal teams to resolve permitting issues.
• Proactively identify risks and propose mitigation strategies.
• Support audits and inspections related to permitting and compliance.
• Manage and keep records of incoming & outgoing project submissions and correspondences.
• Ensure timely distribution of approved drawings and documents to clients, consultants & contractors in the respective project teams.
• Assist in the preparation of drawings (CAD, BIM etc.), project reports, presentation materials, printings of drawings/documents/reports for issuance.
• Ensure all documents submitted to clients/external parties are aligned with the project’s procedures.
• Prepare permitting minutes of meetings with clients, consultants and authority officers.
• Assist Lead Architects/Architect QPs in the coordination of internal and external meetings, setting up appointments/meeting invitations with authority officers.

To be a successful candidate, you shall possess:

• Minimum Diploma in Architecture.
• 5-8 years of experience in permitting coordination preferably in industrial and infrastructure projects.
• Deep understanding of Singapore permitting process and well-versed with codes & regulations.
• Familiar with Singapore’s permitting regulatory landscape and key authority departments.
• Strong written and verbal skills with experience of liaising with consultants and authorities.
• Good interpersonal, organizational and facilitation skills to maintain good working relationships with key stakeholders.
• Documentation and File Management skills such as Project SharePoint, Microsoft Office, Excel and PowerPoint.
• Drafting skills such as CAD, Revit, Bentley, IFC-SG for Corenet X etc.
• Presentation skills such as SketchUp, Adobe Photoshop, Illustrator, InDesign, PowerPoint etc.
• Familiar with ESPro, Corenet 2.0 and Corenet X platform for local authority submission.
• Values transparency, accountability and continuous learning opportunities.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.