At a Glance
- Tasks: Join us as an Accounts Assistant, managing supplier invoices and supporting day-to-day finance tasks.
- Company: Be part of a rapidly growing, high-tech business in Welwyn Garden City.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Other info: You'll have the chance to work closely with the Finance Manager and learn from experienced professionals.
- Why this job: This role offers hands-on experience in finance and a chance to make a real impact.
- Qualifications: We're looking for self-starters with a passion for finance and a positive attitude.
The predicted salary is between 24000 - 36000 £ per year.
This exciting opportunity has arisen to join a rapidly growing privately owned business, in a high spec and high-tech environment. Based in Welwyn Garden City your main responsibilities will be to support the Finance Manager by taking over the complete AP function and then providing further support across all aspects of day to day finance. Reporting to the Financial Manager the day to day responsibilities will include:
- Managing the AP inbox, processing (match/batch/code) all supplier invoices
- First line of communication with suppliers to process invoicing or payment queries
- Attaching the correct documentation to invoices and reconciling purchase orders to invoices received
- Posting invoices and credit notes and ensuring they’re coded correctly in the system
- Preparing monthly supplier statement reconciliations
- Preparing weekly payment runs and processing supplier payments (ensuring that a senior Manager has signed all payments off)
- Overseeing the sub-contractor ledger, getting payment authority from the directors
- Monthly CIS reporting to HMRC – checking & verifying before it is sent
- Supporting the Finance Manager with other ad-hoc financial tasks relating to the day to day finance, month end and payroll
In addition there will be broader responsibility for the day to day accounts for 2 subsidiary companies:
- Accounts receivable; allocating payments and chasing outstanding debt where relevant (mostly via email)
- Performing bank reconciliations and adjusting cash books
- Making month end ledger adjustments and corrections
- Responsible for prepayments and accruals and posting month end journals
We are looking for a capable and self starting finance professional who will provide the following:
- Complete ownership of the AP function
- The ability to undertake other finance tasks, including transactional, day to day accounts and month end support
- A positive and supportive business partner who will grow into the role and become a rounded accounts assistant
- Someone who thrives in the office environment
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Assistant in Welwyn Garden City
✨Tip Number 1
Familiarise yourself with the specific accounting software used by the company. If you know they use a particular system, try to gain some experience with it or similar software to show your readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of accounts payable processes and best practices. Being able to discuss these confidently in an interview will demonstrate your understanding of the role and your commitment to excellence.
✨Tip Number 3
Network with professionals in the finance sector, especially those who work in accounts payable. They can provide insights into the role and may even refer you to opportunities within their companies.
✨Tip Number 4
Prepare to discuss how you handle supplier relationships and resolve payment queries. Having specific examples ready will showcase your problem-solving skills and ability to communicate effectively.
We think you need these skills to ace Accounts Assistant in Welwyn Garden City
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in accounts payable and finance. Use specific examples that demonstrate your ability to manage invoices, communicate with suppliers, and support financial tasks.
Craft a Strong Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills align with the responsibilities listed in the job description, such as managing the AP function and supporting the Finance Manager.
Highlight Relevant Skills:In your application, emphasise skills that are crucial for the role, such as attention to detail, organisational abilities, and proficiency in financial software. Mention any experience with CIS reporting or bank reconciliations if applicable.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for an Accounts Assistant.
How to prepare for a job interview at Jacob Grey Recruitment
✨Know Your Numbers
Brush up on your accounting principles and be ready to discuss your experience with accounts payable, reconciliations, and month-end processes. Being able to talk confidently about these topics will show that you understand the core responsibilities of the role.
✨Demonstrate Communication Skills
Since you'll be the first line of communication with suppliers, it's crucial to showcase your communication skills during the interview. Prepare examples of how you've effectively handled invoicing or payment queries in the past.
✨Showcase Your Attention to Detail
The role requires a high level of accuracy, especially when processing invoices and preparing reconciliations. Be prepared to discuss how you ensure accuracy in your work and provide examples of how you've caught errors in the past.
✨Emphasise Your Team Spirit
This position involves supporting the Finance Manager and working closely with others. Highlight your ability to collaborate and be a supportive team member. Share experiences where you've contributed positively to a team environment.
