Residential Building Manager

Our client is seeking an experienced Building Manager to oversee the day-to-day running of a high-end residential building in Peterborough.

Key Responsibilities:

• Property Inspections and Maintenance: Carry out inspections of the property and prepare site reports for the client/residents/insurance company. Ensure compliance with Health & Safety Regulations and maintain accurate records of Risk Assessments, their dates and planned frequency for re-inspection. Record on the Data Station system and take action upon the findings of the Risk Assessments. Meet with contractors to ensure the conditions of their contract are adhered to and inspect works after they have been carried out. Arrange for the maintenance of all areas. Arrange day-to-day items of repair and obtain two quotations for all works costing over £250 prior to the works being commenced (except in the case of emergency). Arrange provision of additional items (signs, lights etc.) required by the development subject to the terms of the management agreement. Undertake routine fire door inspections to communal fire doors in managed blocks under 18m, subject to passing the BRE Fire Door Course. Arrange maintenance of external and internal decorations. Arrange maintenance of plant and equipment. Arrange maintenance of lighting installations, including re-lamping. Monitor and maintain building management systems. Arrange maintenance of water features. Instruct other professionals (surveyors, engineers etc.) as required and upon client instructions. Arrange car park management. Arrange refuse collection management. Arrange testing of lifting equipment and abseiling points. Arrange cleaning of all areas including facades.
• Finance: Ensure that Management Agreements are in place. Prepare budgets and prepare notes of explanation for the property and ensure they are complete and approved two weeks prior to the billing period. Liaise with clients to agree the service charge budget. Provide background detail and financial information to enable service charge budgets to be agreed. Assist the Client Accountant with preparation of the clients’ annual accounts and liaise with the clients on the content of the prepared annual accounts. Assist Accounts with preparation of audit packs. Obtain approval for all client costs in excess of £250.
• Insurance: Ensure that the development, including common areas, in the building are fully insured, including property owners’ and employers’ liability cover (if applicable) to their full value and that the premiums are paid promptly. Ensure that all Plant & Machinery is insured against any sudden or unexpected damage and ensure that periodic plant inspections are carried out to comply with statute. Handle insurance claims and work with the Insurance Manager to ensure they are dealt with in a timely manner.
• General: Undertake all duties usually associated with PRS property management, in accordance with agreed company procedures, the management agreements and the legal documentation in place. Carry out all duties within ARMA guidelines and RICS code of practice. Ensure that FCA regulation guidelines are adhered to in all working practices and behave in accordance with these rules and Treating the Customer Fairly guidelines. Complete all mandatory online training courses in a timely manner and take part in optional training courses as considered appropriate by the Branch Manager. Be courteous and professional in all dealings with clients, customers, contractors and the general public.