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- Tasks: Coordinate schedules, prepare quotes, and liaise with engineers daily.
- Company: Join a dynamic team in Leighton Buzzard focused on efficient remedial work processes.
- Benefits: Enjoy a Monday to Friday schedule with a supportive work environment.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and love problem-solving.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are essential; experience is a plus.
- Other info: Opportunity to develop communication skills and gain valuable administrative experience.
The predicted salary is between 24000 - 36000 £ per year.
We are currently recruiting for a Scheduling Coordinator to join a company in Leighton Buzzard. The working hours are Monday-Friday, 9:00am-5:30pm.
Job Summary: This role involves coordinating remedial work processes, including preparing quotes, liaising with engineers, scheduling jobs, and ensuring customers receive timely and accurate reports. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
Key Responsibilities:
- Quote Preparation.
- Prepare and distribute remedial quotes based on completed maintenance reports.
- Generate quotes using product selection and installation requirements.
- Revalidate existing quotes to ensure accuracy and relevance.
- Provide customers with quotes, relevant specifications, and accompanying data sheets.
- Customer Communication & Reporting.
- Return maintenance reports to customers, ensuring all recommendations are documented.
- Act as a point of contact for customer queries related to remedial works and quotes.
- Engineer Liaison & Administration.
- Work closely with engineers post-job to determine recommendations or additional works required.
- Assist with general engineer administration tasks to support smooth operations.
- Scheduling & Coordination.
- Schedule remedial works, including assigning engineers, coordinating deliveries, and arranging collections.
- Prepare comprehensive parts lists required for remedial jobs.
- Develop and provide Risk Assessments and Method Statements (RAMS) for planned works.
- Audit Office and WH first aid kits quarterly.
- Book engineer hotels (when needed).
- Engineer Admin (incl. PPE Checklists/Vehicle Audits).
- Manage PCNs.
- Equipment calibration control.
Qualifications & Skills:
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with UPS systems or related technical equipment (preferred but not essential).
- Ability to interpret technical reports and liaise effectively with engineers.
- Previous experience in scheduling, coordination, or administrative roles is an advantage.
Scheduling Coordinator employer: Jackie Wilsher Staff Service & Queensway Personnel
Contact Detail:
Jackie Wilsher Staff Service & Queensway Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Coordinator
✨Tip Number 1
Familiarise yourself with scheduling software and tools commonly used in the industry. Being able to demonstrate your proficiency in these systems during the interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your communication skills, especially in handling customer queries. Practising how to clearly explain technical information can help you convey your ability to liaise effectively with both customers and engineers.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. This will showcase your organisational skills and ability to prioritise effectively, which are crucial for the Scheduling Coordinator role.
✨Tip Number 4
Research the company’s values and recent projects. Showing that you understand their operations and culture during the interview can demonstrate your genuine interest in the position and help you connect with the interviewers.
We think you need these skills to ace Scheduling Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in scheduling, coordination, or administrative roles. Emphasise your organisational skills and any experience with Microsoft Office Suite, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your ability to manage multiple tasks effectively and provide examples of how you've successfully communicated with customers and engineers in the past.
Showcase Communication Skills: Since excellent communication is vital for this role, ensure your application reflects your written and verbal communication skills. Use clear and concise language, and avoid jargon unless necessary.
Highlight Attention to Detail: In your application, provide examples that demonstrate your attention to detail, especially in tasks like quote preparation and report documentation. This will show that you can handle the accuracy required for the role.
How to prepare for a job interview at Jackie Wilsher Staff Service & Queensway Personnel
✨Showcase Your Organisational Skills
As a Scheduling Coordinator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully juggled various responsibilities and how you prioritised them.
✨Demonstrate Communication Proficiency
Excellent communication skills are key for this role. During the interview, highlight instances where you effectively communicated with customers or team members, especially in resolving queries or coordinating schedules.
✨Familiarise Yourself with Technical Terms
While technical experience isn't mandatory, understanding relevant terminology can set you apart. Brush up on basic concepts related to remedial works and equipment to show your willingness to learn and adapt.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle scheduling conflicts or customer complaints, and be ready to explain how you approached and resolved those situations.
