QHSE Administrator in Wallingford

We at JKR are excited to be supporting a high‑end manufacturing company, in recruiting an enthusiastic QHSE Administrator!

The QHSE Administrator will be responsible for:

• Administrative support in relation to planning, delivery, monitoring and reporting quality, health & safety and facilities activities

QHSE Administrator General Description:

• Support in delivering the Health & Safety strategic plan
• Taking minutes of meetings and action logs
• Handling of sensitive and confidential information
• Assist in the implementation of corrective action from incident investigations and safety concerns where required
• Supporting forums and working groups across the business
• Assist in the maintenance of the Health and Safety SharePoint site
• Documenting of management and process improvements across the business
• Reporting and administering
• Supporting in ensuring the safe systems of work are effective
• Supporting the quality team in a wide range of administrative duties

QHSE Administrator Main Duties:

• Monitoring and maintaining the planner, including PPMs, calibration, inspections, routine servicing, statutory compliance checks, inspections etc)
• Monitoring and maintaining the facilities task schedule
• Assist in obtaining quotations and raising purchase requisitions for services and parts
• Coordinate and schedule routine servicing, inspections, and statutory compliance checks as per the planner
• Facilitating in the training of Risk assessments, COSHH assessments and general HSE awareness as per the training directive
• Monitoring and maintaining registers for lifting equipment, forklift trucks, calibration, assets etc
• Maintain approved contractor records, RAMS, contractor permits, service records and insurance documentation
• Arrange contractor visits and ensure permits to work are completed where required
• Liaising with the workforce to ascertain quality, health & safety and facilities suggestions and concerns to drive continuous improvement
• Supporting in the creation and delivery of HSE training, toolbox talks and the maintenance of the related trainings
• Conducting and recording shop floor audits and maintaining the recorded data
• Conducting inspections and observation checks on the shop floor
• Chasing completed non‑conformity reports from suppliers
• Support the QA team in raising service calls and processing supplier returns as required
• Creating and reviewing of RAMS and work instructions
• Creating COSHH and reviewing COSHH assessments via the COSHH management system
• Facilitate actions / modifications from employee risk assessments / return to work
• Complete and monitor the return of various reports, assisting management to ensure all actions are completed on time and reminders issued for those outstanding
• Draft correspondence to include creating, revising, proof‑reading, and distributing various types of documents, presentations, and spreadsheets
• Assist in the preparation of monthly / quarterly reports

QHSE Administrator Qualifications and Experience:

• Experience in a similar administrative role
• Good understanding of the Health and Safety at Work Act 1974
• IOSH managing safely or above
• Experience of ISO 9001
• Good experience of Writing Risk Assessments, method statements and work instructions
• Experience in a production / manufacturing environment
• Experience conducting workplace inspections and checks
• Experience of producing work within defined timescales
• Excellent customer service and organisational skills, with good attention to detail
• Excellent communication skills, both written and verbal
• Good knowledge of IT systems with an excellent knowledge and understanding of MS Word, Excel, outlook, SharePoint, and PowerPoint
• A positive, flexible, and proactive approach to work
• A willingness and ability to learn new skills