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For Companies At a Glance
- Tasks: Manage office operations, coordinate events, and support staff and clients.
- Company: Established manufacturer offering bespoke solutions across the UK.
- Benefits: 28 days annual leave, hybrid working, health insurance, and free onsite parking.
- Why this job: Join a dynamic team and enhance your organisational skills in a supportive environment.
- Qualifications: Detail-oriented with strong admin skills and IT literacy.
- Other info: Perfect for those seeking a vibrant office atmosphere and career growth.
The predicted salary is between 24000 - 36000 £ per year.
Our clients are well-established manufacturers who create bespoke solutions for their clients across the UK. They are recruiting for an Office Administrator to join the busy office environment!
Roles and Responsibilities
- Act as the central point of contact for both internal staff and external clients, including office administration, event planning and support, staff support and meeting coordination.
- Manage all company correspondence including phone calls, emails, and post while welcoming clients and guests warmly and professionally and maintaining effective and clear communication across all departments.
- Organise meetings, schedule appointments, and take detailed meeting notes. Book venues and catering, arrange all event marketing materials, source, invite and track attendance of attendees. Support with venue setup and pack down. Manage the event aftercare process, sending out CPD certificates and collecting feedback on events.
- Maintain and update company records and databases, including personnel, coordinating and booking contractors to complete work as required, H&S, and legal information. Support the administration of contractor vetting, including document checks, compliance records, and system updates.
- Create and manage travel itineraries for staff attending business trips or company events.
- Regularly review and update administrative records to ensure accuracy and compliance.
- Input CIS invoices accurately into the finance system, provide general administrative support to the Accounts team and maintain accurate financial records.
- Monitor and maintain office supplies, including stationery, multimedia equipment, uniform and PPE supplies. Reorder items when required.
- Liaise with suppliers to ensure timely delivery of essential supplies.
The Ideal Candidate
- Detail-oriented with a focus on smooth day-to-day office operations.
- Previous experience handling bookings, events, contractors, and finance duties.
- Strong administrative background with data entry, professional telephone manner and organisational skills.
- IT literate and competent with Microsoft packages.
- Hold a full UK driving license.
Working Hours and Benefits
- Monday – Thursday: 09:00am – 17:30pm
- Friday: 09:00am – 17:00pm
- 37 hrs a week
- 28 days annual leave, including bank holidays
- Hybrid working
- Free onsite parking
- Company Health Insurance
- Company Life Insurance
Office Administrator in Thatcham employer: Jackie Kerr Recruitment Ltd
Contact Detail:
Jackie Kerr Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Thatcham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their products and services, and think about how your skills can contribute to their bespoke solutions. This will help you stand out as a candidate who truly gets what they do.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to conduct mock interviews with you. This will help you refine your answers and boost your confidence when it comes to discussing your experience in office administration and event planning.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for the Office Administrator position. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Office Administrator in Thatcham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in managing events or handling correspondence.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description.
Show Off Your Communication Skills: As an Office Administrator, clear communication is key. In your application, demonstrate your professional telephone manner and ability to liaise with both internal staff and external clients. This will show us you’re ready for the role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process!
How to prepare for a job interview at Jackie Kerr Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like managing correspondence and organising events. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured smooth operations in a busy environment.
✨Practice Your Communication Style
As the central point of contact, effective communication is crucial. Practice articulating your thoughts clearly and professionally. You might even want to rehearse common interview questions with a friend to ensure you come across as confident and approachable.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and specific challenges the office faces. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
