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- Tasks: Coordinate exciting events, from meetings to conferences, ensuring everything runs smoothly.
- Company: Join a dynamic team in Leatherhead focused on delivering exceptional event experiences.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with plenty of room for creativity and collaboration.
- Why this job: Be the mastermind behind unforgettable events and make lasting connections.
- Qualifications: Passion for events, strong communication skills, and a knack for organisation.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an Event Coordinator to join our Leatherhead team. The Event Coordinator will coordinate arrangements for group meetings, conferences, and events, either independently or by working closely with wider team members.
Responsibilities
- Act as a liaison between suppliers and internal teams to organise meetings, events, training sessions, conferences, and exhibition hospitality suites.
- Research, evaluate, negotiate with, and manage relationships with preferred suppliers.
- Prepare proposals, cost estimates, and budgets; track spend and produce regular reporting for individual events and overall programme activity.
- Manage event schedules, materials, and services across multiple projects for ongoing clients.
- Coordinate registration and payment processes, promotional activity, invitations, and sponsorship elements.
- Work with clients to plan event details, including attendee numbers, accommodation, venue requirements, catering, and payment arrangements.
- Liaise with venues, accommodation providers, and event partners to secure and manage room blocks, registration, and event spaces, including catering and AV requirements.
- Plan event scope, including timings, locations, and budgets.
- Communicate event plans, updates, and key deadlines to clients and internal stakeholders.
- Provide regular updates on attendee numbers and accommodation status.
- Manage changes to client requirements and adjust plans accordingly.
- Coordinate attendee communications, including email updates and event information documents.
- Support on-site event delivery, including registration, accommodation, and attendee management.
- Manage event payment processes, including coordination with venues and clients for invoicing and billing.
- Travel to event locations as required.
- Act as a key point of contact between venues and event stakeholders.
- Conduct site visits to ensure spaces meet event requirements.
- Support event promotion, resolve issues on-site, and ensure a positive attendee experience.
- Maintain accurate and timely financial and event records.
- Review and reconcile event costs and approve payments.
Requirements
- An equivalent combination of education and experience.
- A passion for working with people and delivering excellent client service.
- Experience within event marketing, events, or a creative/agency environment.
- Comfortable working in a fast-paced, collaborative, and sometimes ambiguous environment.
- Flexible, proactive, and solutions-focused mindset.
- Strong team player with the ability to collaborate effectively.
- Excellent communication skills, both written and verbal, including preparing proposals, presentations, and client documentation.
- Ability to build strong relationships with clients and stakeholders.
- Strong commercial awareness and organisational skills.
- Ability to manage multiple projects under tight deadlines.
- High attention to detail with strong follow-up skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Event Coordinator in Surrey employer: Jack Morton Worldwide
Contact Detail:
Jack Morton Worldwide Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator in Surrey
✨Tip Number 1
Network like a pro! Attend industry events, join online forums, and connect with fellow event coordinators. The more people you know, the better your chances of landing that dream job.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, budgets, and feedback from clients. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to companies you admire and express your interest in working with them. You never know when an opportunity might arise!
✨Tip Number 4
Apply through our website! We love seeing passionate candidates who are eager to join our team. Make sure to tailor your application to highlight your event coordination experience and client service skills.
We think you need these skills to ace Event Coordinator in Surrey
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Event Coordinator role. Highlight your experience in event management and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since excellent communication is key for this role, ensure your written application reflects that. Use clear, concise language and make it engaging. We love a bit of personality, so don’t be afraid to let your voice shine through!
Demonstrate Your Organisational Skills: In your application, give examples of how you've successfully managed multiple projects or events. We’re looking for someone who can juggle tasks like a pro, so share your best stories that showcase your organisational prowess!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Jack Morton Worldwide
✨Know Your Events
Before the interview, research the types of events the company typically coordinates. Familiarise yourself with their past events and think about how your experience aligns with their needs. This will show that you're genuinely interested and ready to contribute.
✨Showcase Your Communication Skills
As an Event Coordinator, communication is key. Prepare examples of how you've effectively communicated with clients, suppliers, and team members in previous roles. Be ready to discuss how you handle difficult conversations or resolve conflicts.
✨Demonstrate Your Organisational Skills
Bring along a portfolio or examples of past event plans, budgets, or schedules you've created. Highlight your ability to manage multiple projects simultaneously and how you keep everything on track, especially under tight deadlines.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's event strategy, team dynamics, and client relationships. This not only shows your interest but also helps you gauge if the company culture aligns with your values and work style.