At a Glance
- Tasks: Manage complex diaries, oversee office operations, and support HR initiatives.
- Company: Exciting AI-powered manufacturing startup backed by industry leaders.
- Benefits: Premium medical plan, life insurance, and potential for permanent role.
- Other info: Dynamic role with opportunities for growth in a tech-savvy team.
- Why this job: Join a certified 'Great Place to Work' and make a real impact.
- Qualifications: 3+ years as a PA or Office Administrator in a fast-paced environment.
The predicted salary is between 40000 - 50000 € per year.
Join a high-growth scale-up as a vital partner to the executive team. In this 12-month maternity cover, you will manage complex diaries for the CEO and CTO, oversee office operations in Spitalfields, and support People team initiatives. This hybrid role offers a unique opportunity to impact company culture and operational efficiency.
Location: London, UK
Why this role is remarkable:
- Work at a "Great Place to Work" certified company backed by industry giants like Lockheed Martin, Atomico, and Autodesk.
- Gain diverse experience across executive support, office management, and HR administration in a fast-paced, 120-person tech environment.
- Enjoy premium benefits including a WPA medical plan, 4x life insurance, and a potential path to a permanent position.
What You Will Do:
- Provide high-level executive support by managing complex calendars, drafting communications, and coordinating international travel for the CEO and CTO.
- Lead office management operations, including vendor relationships, health and safety compliance, and internal event planning like hackathons and parties.
- Support the People function by coordinating recruitment scheduling, managing onboarding/offboarding workflows, and maintaining the company intranet.
The ideal candidate:
- Possesses at least 3 years of experience as a PA or Office Administrator, ideally within a fast-paced startup or SME environment.
- Demonstrates mastery of Google Workspace and the ability to handle sensitive executive information with absolute discretion.
- Exhibits a proactive "owner" mindset, capable of managing multiple stakeholders and anticipating needs before they arise.
PA & Workplace Coordinator at a confidential company employer: Jack & Jill
Join a dynamic AI-powered manufacturing startup in Spitalfields, London, where you will play a crucial role in supporting the executive team and shaping company culture. As a 'Great Place to Work' certified employer, we offer a collaborative work environment, premium benefits including a WPA medical plan, and ample opportunities for professional growth in a fast-paced tech setting. This is your chance to make a meaningful impact while working alongside industry leaders like Atomico and Autodesk.
StudySmarter Expert Advice🤫
We think this is how you could land PA & Workplace Coordinator at a confidential company
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how you align with their mission, especially in a dynamic environment like a startup.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms. The more comfortable you are speaking about your experience, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace PA & Workplace Coordinator at a confidential company
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the PA & Workplace Coordinator role. Highlight your experience in managing complex diaries and supporting executive teams, as this is key for us.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for our team. Share specific examples of how you've excelled in similar roles and how you can contribute to our company culture and operational efficiency.
Showcase Your Tech Savvy:Since we’re an AI-powered startup, it’s important to demonstrate your proficiency with Google Workspace and any other relevant tools. Mention any tech skills that could help streamline our office operations.
Apply Through Our Website:We encourage you to apply directly through our website. This way, your application will be seen by the right people, and you'll get a chance to showcase your enthusiasm for joining our dynamic team!
How to prepare for a job interview at Jack & Jill
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA & Workplace Coordinator. Familiarise yourself with managing complex diaries, office operations, and supporting HR initiatives. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Tech Savvy
Since the job requires mastery of Google Workspace, be prepared to discuss your experience with it. Bring examples of how you've used these tools to improve efficiency or manage tasks in previous roles. This will demonstrate your capability to handle the tech side of the job.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage multiple stakeholders. Think of specific situations where you had to juggle competing priorities or handle sensitive information discreetly. Sharing these experiences will highlight your proactive mindset and adaptability.
✨Emphasise Cultural Fit
This company values its culture, so be ready to discuss how you can contribute to it. Share your thoughts on teamwork, collaboration, and how you can enhance the workplace environment. Showing that you align with their values will make you a more attractive candidate.
