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- Tasks: Manage complex diaries, oversee office operations, and support HR initiatives.
- Company: Join CloudNC, an AI-powered manufacturing startup backed by industry leaders.
- Benefits: Enjoy premium benefits, including medical plans and potential for a permanent role.
- Why this job: Be a vital partner to executives in a fast-paced tech environment.
- Qualifications: 3+ years as a PA or Office Administrator, with Google Workspace expertise.
- Other info: Dynamic culture with opportunities for growth and impact.
The predicted salary is between 35000 - 45000 £ per year.
Join a high-growth scale-up as a vital partner to the executive team. In this 12-month maternity cover, you will manage complex diaries for the CEO and CTO, oversee office operations in Spitalfields, and support People team initiatives. This hybrid role offers a unique opportunity to impact company culture and operational efficiency.
Location: London, UK
Why this role is remarkable:
- Work at a "Great Place to Work" certified company backed by industry giants like Lockheed Martin, Atomico, and Autodesk.
- Gain diverse experience across executive support, office management, and HR administration in a fast-paced, 120-person tech environment.
- Enjoy premium benefits including a WPA medical plan, 4x life insurance, and a potential path to a permanent position.
What you will do:
- Provide high-level executive support by managing complex calendars, drafting communications, and coordinating international travel for the CEO and CTO.
- Lead office management operations, including vendor relationships, health and safety compliance, and internal event planning like hackathons and parties.
- Support the People function by coordinating recruitment scheduling, managing onboarding/offboarding workflows, and maintaining the company intranet.
The ideal candidate:
- Possesses at least 3 years of experience as a PA or Office Administrator, ideally within a fast-paced startup or SME environment.
- Demonstrates mastery of Google Workspace and the ability to handle sensitive executive information with absolute discretion.
- Exhibits a proactive "owner" mindset, capable of managing multiple stakeholders and anticipating needs before they arise.
PA & Workplace Coordinator at CloudNC employer: Jack & Jill/External Ats
Contact Detail:
Jack & Jill/External Ats Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Workplace Coordinator at CloudNC
✨Tip Number 1
Get to know the company culture before your chat with Jack. Check out CloudNC's website and social media to see what they're all about. This will help you tailor your conversation and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your pitch! When you talk to Jack, be ready to highlight your experience as a PA or Office Administrator. Think about specific examples where you've managed complex diaries or supported teams effectively – this will make you stand out.
✨Tip Number 3
Don’t forget to ask questions during your call with Jack. Inquire about the team dynamics at CloudNC or what a typical day looks like for the PA & Workplace Coordinator. This shows your enthusiasm and helps you gauge if it’s the right fit for you.
✨Tip Number 4
After your chat with Jack, follow up with a thank-you message. It’s a simple yet effective way to keep yourself on their radar. Plus, it shows professionalism and appreciation for their time!
We think you need these skills to ace PA & Workplace Coordinator at CloudNC
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the PA & Workplace Coordinator role. Highlight your experience in managing complex diaries and office operations, as this will show us you understand what we're looking for.
Show Off Your Skills: Don’t forget to mention your mastery of Google Workspace and any relevant experience in HR administration. We want to see how you can bring your skills to our fast-paced environment!
Be Proactive: In your application, demonstrate that proactive 'owner' mindset we love. Share examples of how you've anticipated needs or managed multiple stakeholders in previous roles. This will really catch our eye!
Apply Through Our Website: Remember, the best way to apply is through our website! Click 'Talk to Jack' to get started. We’re here to help you every step of the way, so don’t hesitate to reach out if you have questions.
How to prepare for a job interview at Jack & Jill/External Ats
✨Master the Diary Management
Since this role involves managing complex calendars for the CEO and CTO, brush up on your diary management skills. Familiarise yourself with Google Workspace tools and think of examples where you've successfully managed multiple schedules or resolved scheduling conflicts.
✨Showcase Your Proactive Mindset
The ideal candidate needs to demonstrate a proactive 'owner' mindset. Prepare to discuss situations where you anticipated needs before they arose, whether in office management or executive support. This will show that you can think ahead and take initiative.
✨Understand Company Culture
CloudNC values a strong company culture. Research their values and recent initiatives, especially around team events like hackathons. Be ready to share how you can contribute to maintaining and enhancing this culture through your role.
✨Prepare for HR Administration Questions
As you'll be supporting the People function, expect questions about recruitment scheduling and onboarding processes. Brush up on your knowledge of these areas and think of past experiences where you’ve successfully managed similar tasks.