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- Tasks: Manage office administration and facility systems while supporting HR-related tasks.
- Company: Join a dynamic team at JAC Recruitment, a leader in staffing and recruiting.
- Benefits: Enjoy a competitive salary, bonuses, and opportunities for training like First Aid.
- Why this job: Be part of a forward-thinking environment that values proactive learning and teamwork.
- Qualifications: 3+ years in administration, strong attention to detail, and basic health and safety knowledge.
- Other info: Office presence required at least three times a week; Japanese skills are a plus.
The predicted salary is between 24000 - 36000 £ per year.
3 days ago Be among the first 25 applicants
This new position mainly manages Office administration and the maintenance of the facility systems including sundries/stationaries ordering, planning and coordinating the use of sub-contractors and suppliers. In addition, expecting engagement in future-oriented HR-related work through the support of CS members of staff
＜Salary range＞
£30,000+bonus
- Salary increase and Bonus depends on Company business results, Performance, etc.
＜Location＞
At least three times a week to come to Office
Taking Fire warden training and First Aid Training
＜Primary Roles＞
Handle mainly day-to-day duties regarding general administration area including IT and office managements works.
Cover the team member\’s tasks in their absence
＜General Administration ＞
Managing the maintenance of the facility systems in the office. Duties include planning and coordinating the use of sub-contractors and suppliers in the delivery of planned preventive maintenance, annual checks. Ensuring that the office meets health and safety standards and compliant.
Managing payments by the due date.
Conduct security management including SECOM, evacuation drills.
Implement Staff entertainment arrangement
Support IT Consultant and conduct IT matters including Adobe licence
Checking stock of sundries and stationary supplies and ordering in the timely manner
＜Human Resource ＞
Supporting expats accommodation arrangement including reviewing contract, and assisting expats with setting up utilities
Supporting maintaining and improving work environment where required.
＜Recruitment target＞
Native level of English, Not required but Japanese language skills are even better
3+ years of experience in coordinating maintenance and administration regardless of business area
Strong attention to detail
Fundamentalcommunication skills
Knowledge of basic health and safety in the office environment
Proactive mind-set and willing to learn
Basic problem-solving skills and adaptability
#KN
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Information Technology
-
Industries
Staffing and Recruiting
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Falicity Administrator employer: JAC Recruitment
Contact Detail:
JAC Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Falicity Administrator
✨Tip Number 1
Familiarise yourself with the specific facility management systems and tools that are commonly used in office environments. This knowledge will not only help you stand out during interviews but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in the field of office administration and facility management. Attend relevant industry events or join online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your problem-solving skills by preparing examples of how you've successfully handled challenges in previous roles. Be ready to discuss these scenarios during any interviews to highlight your adaptability and resourcefulness.
✨Tip Number 4
If you have any experience with health and safety regulations, make sure to mention it. Understanding compliance is crucial for this role, so being able to discuss your knowledge in this area can give you an edge over other candidates.
We think you need these skills to ace Falicity Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and facility management. Emphasise any previous roles where you coordinated maintenance or managed suppliers.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job description. Mention your attention to detail and proactive mindset, as these are key attributes for this position.
Highlight Relevant Skills: Clearly outline your communication skills and any experience with health and safety standards. If you have knowledge of IT systems or have supported HR functions, be sure to include that as well.
Proofread Your Application: Before submitting, double-check your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at JAC Recruitment
✨Showcase Your Organisational Skills
As a Facility Administrator, you'll be managing various tasks simultaneously. Be prepared to discuss specific examples of how you've successfully organised and prioritised your workload in previous roles.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when it comes to health and safety compliance. Share instances where your attention to detail made a significant impact on a project or task.
✨Highlight Your Communication Skills
Effective communication is crucial in this position, particularly when coordinating with subcontractors and suppliers. Be ready to explain how you ensure clear communication in your work, perhaps through examples of past collaborations.
✨Prepare for HR-Related Questions
Since the role involves some HR responsibilities, brush up on basic HR principles and be ready to discuss your experience with employee support, especially regarding expat arrangements or workplace improvements.