(YMS応募可/ Japanese Speaking) Office Administrator and Executive Assistant

Executive Assistant & Office Administrator (Japanese Speaking)

A leading Japanese financial institution is seeking an Executive Assistant & Office Administrator to support the CEO and contribute to the smooth operation of the office. This is an excellent opportunity to gain exposure to a broad range of back-office functions, including executive support, administration, HR assistance, and office management, while working closely with senior leadership.

Location: London
Salary: Around £30,000 per annum (depending on experience)

Key Responsibilities

• Manage the CEO's schedule, appointments, and meeting arrangements

• Coordinate domestic and international travel, expense claims, and document management

• Act as a key point of contact for internal and external stakeholders, including reception and visitor support

• Assist with HR-related administration, including interview scheduling and onboarding/offboarding processes

• Support general office administration, including office maintenance, supplier coordination, and event assistance

Requirements

• Previous experience in office administration, executive support, secretarial, or general affairs roles

• Excellent communication and interpersonal skills with strong attention to detail

• Proficiency in Microsoft Office applications (Word, Excel, Outlook)

• Ability to prioritize and manage multiple tasks in a fast-paced environment

• Professional and discreet approach to handling confidential information

• Business-level proficiency in both Japanese and English

YMS visa holders are welcome to apply.

Please note that only shortlisted candidates will be contacted. Thank you for your understanding.