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- Tasks: Manage schedules, coordinate meetings, and support the team with various administrative tasks.
- Company: Join a leading Japanese global shipping company with a dynamic work environment.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a supportive team and enhance your skills in a fast-paced industry.
- Qualifications: 3 years of admin experience and strong PC skills required.
- Other info: Ideal for those who thrive in a collaborative and evolving workplace.
The predicted salary is between 21500 - 24500 £ per year.
A Japanese global shipping company is looking for an Administrative Assistant.
Salary: £25,000 - £28,000 (based on 35 hours per week)
Hours: Monday – Friday 9:00AM – 17:00PM or 9:00AM – 15:00PM
Key Responsibilities:
- Front office duties including phone, email, and visitor reception
- Schedule management, meeting coordination, and travel arrangements (flights, hotels, transportation)
- Preparation and filing of documents, reports, and meeting minutes; data entry and updates
- Assistance with invoice/quote preparation, basic expense claims, and voucher processing
- Office supplies, business cards, and consumables management, procurement, and inventory control
- Preparation and support for internal/external events and meetings
- Other ad hoc administrative and general support tasks as requested by department/managers
Requirements & Experience:
- 3 years of administrative or office work experience
- Proficient PC skills (Word for document creation, Excel for spreadsheets/list management, basic PowerPoint presentations)
- Business etiquette including phone and email correspondence
- Ability to handle multiple tasks accurately and efficiently under time pressure
- Strong communication skills with internal/external stakeholders
Desirable Skills:
- Experience with email scheduling and coordination in English
- Background in general affairs, HR, or accounting
- Experience in startups/SMEs with dynamic environments
Ideal Candidate Profile:
- Enjoys meticulous tasks and finds fulfillment in supporting the team
- Proactively identifies issues and suggests improvements
- Team-oriented with flexibility to adapt to changing needs
Starting date: 1st March 2026
Visa: Eligible to work in the UK
[Temp] Japanese Speaking Administrative Assistant (March - August 2026) employer: JAC Recruitment (UK) Ltd.
Contact Detail:
JAC Recruitment (UK) Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land [Temp] Japanese Speaking Administrative Assistant (March - August 2026)
✨Tip Number 1
Network like a pro! Reach out to your connections in the shipping industry or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions and showcasing your Japanese language skills. We all know how important communication is, especially in a global company!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing the job. We make it easy for you to showcase your skills and experience directly to employers!
We think you need these skills to ace [Temp] Japanese Speaking Administrative Assistant (March - August 2026)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills align with the responsibilities of the Administrative Assistant role, so don’t hold back on showcasing your administrative prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be sure to mention your Japanese language skills and any experience in office management or support roles.
Show Off Your Tech Skills: Since the role requires proficiency in Word, Excel, and PowerPoint, make sure to mention your experience with these tools. We love seeing examples of how you've used them in past roles to improve efficiency or organisation.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at JAC Recruitment (UK) Ltd.
✨Know Your Stuff
Make sure you brush up on your administrative skills and the specific tasks mentioned in the job description. Familiarise yourself with scheduling, document preparation, and communication etiquette, especially in both English and Japanese. This will show that you're not just a good fit but also genuinely interested in the role.
✨Showcase Your Experience
Prepare examples from your past work that highlight your experience in administrative roles. Think about times when you managed schedules, coordinated meetings, or handled multiple tasks under pressure. Be ready to discuss how these experiences have equipped you for this position.
✨Ask Smart Questions
At the end of the interview, don’t shy away from asking insightful questions about the company culture or the team you'll be working with. This shows that you’re engaged and thinking about how you can contribute to their success, which is key in a dynamic environment like theirs.
✨Practice Makes Perfect
Consider doing mock interviews with a friend or using online resources. Focus on articulating your thoughts clearly and confidently. Practising common interview questions will help you feel more at ease and prepared when it’s your turn to shine.
