PA for Lawyers (Japanese Speaking)

Position: PA for Lawyers (Japanese Speaking)

Location: London (Office base)

Salary: around GBP 30K (Negotiable)

Responsibilities:

1. Secretary & Admin Duties
2. Meeting room booking & Schedule coordination
3. Setting up projectors, screens, monitors, etc
4. Printing and filing of documents as instructed by lawyers
5. Receiving and taking emergency calls to lawyers
6. International telephone requests from visitors
7. Invoicing, managing expenses
8. Arranging restaurants for clients, tickets and hotels
9. Other admin duties and managing the office/facilities
10. File documents in a binder and label them according to the manual for easy identification
11. Website publication (articles, books, seminars, awards, case information, etc.)
12. Arrangements for congratulatory telegrams, flowers, and gifts for clients\’ inaugurations/retirements

Law Related Duties:

1. Conflict search (check for internal conflicts regarding the case)
2. Litigation (3E)
3. Client registration
4. Proofreading of case documents (= called proofs) as instructed by lawyers
5. Document translation
6. Advisory fees, directors\’ remuneration, and secondment compensation reimbursement
7. Billing for start-up fees, deposits, court deposits, court prepayments, and insolvency cases
8. Processing of outsourcing fees
9. Handling of unclaimed expenses
10. Domestic & Overseas remittances
11. Court-appointed defence correspondence

Requirements:

• Japanese full fluency, English Business level
• Previous experience in law firms
• Has right to work in UK
• Accurate, cooperative, and resourceful person

*Candidate must have right to work in UK

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