At a Glance
- Tasks: Coordinate contracts and support onboarding processes in a dynamic trading environment.
- Company: Join a leading Japanese trading company with a vibrant culture.
- Benefits: Competitive salary, hybrid working, and potential for permanent position.
- Other info: Opportunity for career growth and skill development in a supportive team.
- Why this job: Gain valuable experience in operations while working with industry professionals.
- Qualifications: Experience in administration or operations, preferably in financial services.
The predicted salary is between 30000 - 40000 £ per year.
Company: Japanese trading company
Location: London (hybrid working, 3 days/week required in-office at minimum)
Type: Temporary (3–6 month contract with the potential to transition into a permanent position)
Salary: Depending on experience
Key Responsibilities
- Coordinate internal processes for contract execution and counterparty onboarding
- Liaise with internal and external stakeholders to ensure timely onboarding and approval workflows
- Arrange, track, and manage the contract signing process
- Maintain accurate filing, organisation, and records of contracts and related documentation
- Review executed contracts to confirm required information for payments and settlement
- Monitor key contract dates (expiry, renewal, amendments) and issue reminders as needed
- Support vendor agreement novation and associated documentation
- Assist with the preparation, organisation, retrieval, and maintenance of operational documentation
- Contribute to the creation, maintenance, and update of operational manuals and procedures
- Handle confidential and sensitive information with discretion and care
- Support continuous improvement of administrative and operational processes
Ideal Candidate Profile
Experience & Skills
- Previous experience in administration, operations support, or a middle-office role
- Experience in energy trading, commodities, or financial services is highly preferred
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook
- Strong numerical skills, with the ability to handle fee calculations and basic reconciliations
- Strong interpersonal skills with the ability to work across Trading, Support Functions, and Senior Management
Personal Attributes
- Highly organised, with the ability to manage multiple tasks and deadlines
- Exceptional attention to detail and accuracy
- Proactive, reliable, and willing to take ownership of responsibilities
- Clear, professional communication skills
- Able to handle confidential information with care and integrity
- Capable of identifying issues, escalating appropriately, and collaborating to resolve them
(Japanese Speaking) Operations Flow Assistant in London employer: JAC Recruitment (UK) Ltd.
As a leading Japanese trading company based in London, we pride ourselves on fostering a dynamic and inclusive work environment that values collaboration and innovation. Our hybrid working model allows for flexibility while ensuring that our employees benefit from direct engagement with colleagues in the office. We offer ample opportunities for professional growth and development, making this an ideal place for those seeking a meaningful career in operations support within the energy trading sector.
StudySmarter Expert Advice🤫
We think this is how you could land (Japanese Speaking) Operations Flow Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Japanese trading companies. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by practising common questions related to operations and contract management. We recommend role-playing with a friend or using online resources to boost your confidence.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, especially if you’ve handled contracts or worked in a similar environment. This will help you stand out and demonstrate your experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace (Japanese Speaking) Operations Flow Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Flow Assistant role. Highlight any relevant experience in administration or operations support, especially if you've worked in energy trading or financial services. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention your proficiency in Japanese and how your organisational skills can help us streamline our processes. Keep it professional but let your personality show!
Showcase Your Skills:Don’t forget to highlight your Microsoft Office skills, especially Excel and Word. If you have experience with contract management or handling sensitive information, make sure to mention that too. We love candidates who can demonstrate their capabilities clearly!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at JAC Recruitment (UK) Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Flow Assistant. Familiarise yourself with contract execution processes and stakeholder management, as these are key aspects of the job. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Skills
Highlight your experience in administration or operations support, especially if you've worked in energy trading or financial services. Be ready to discuss specific examples where you've successfully managed multiple tasks or improved processes. This will demonstrate your capability and fit for the position.
✨Brush Up on Your Japanese
Since this role requires Japanese language skills, be prepared to showcase your proficiency. You might be asked to converse in Japanese or discuss how you've used the language in a professional setting. Practising common phrases related to business operations can give you an edge.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or operational challenges they face. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.
