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- Tasks: Coordinate contract processes and manage onboarding for a leading Japanese trading company.
- Company: Dynamic Japanese trading company with a focus on innovation and collaboration.
- Benefits: Hybrid working, competitive salary, and potential for permanent position.
- Other info: Opportunity for career growth and development in a supportive atmosphere.
- Why this job: Join a vibrant team and enhance your skills in a fast-paced environment.
- Qualifications: Experience in administration or operations, preferably in financial services.
The predicted salary is between 30000 - 40000 £ per year.
Company: Japanese trading company
Location: London (hybrid working, 3 days/week required in-office at minimum)
Type: Temporary (3–6 month contract with the potential to transition into a permanent position)
Salary: Depending on experience
Key Responsibilities
- Coordinate internal processes for contract execution and counterparty onboarding
- Liaise with internal and external stakeholders to ensure timely onboarding and approval workflows
- Arrange, track, and manage the contract signing process
- Maintain accurate filing, organisation, and records of contracts and related documentation
- Review executed contracts to confirm required information for payments and settlement
- Monitor key contract dates (expiry, renewal, amendments) and issue reminders as needed
- Support vendor agreement novation and associated documentation
- Assist with the preparation, organisation, retrieval, and maintenance of operational documentation
- Contribute to the creation, maintenance, and update of operational manuals and procedures
- Handle confidential and sensitive information with discretion and care
- Support continuous improvement of administrative and operational processes
Ideal Candidate Profile
Experience & Skills
- Previous experience in administration, operations support, or a middle‑office role
- Experience in energy trading, commodities, or financial services is highly preferred
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook
- Strong numerical skills, with the ability to handle fee calculations and basic reconciliations
- Strong interpersonal skills with the ability to work across Trading, Support Functions, and Senior Management
Personal Attributes
- Highly organised, with the ability to manage multiple tasks and deadlines
- Exceptional attention to detail and accuracy
- Proactive, reliable, and willing to take ownership of responsibilities
- Clear, professional communication skills
- Able to handle confidential information with care and integrity
- Capable of identifying issues, escalating appropriately, and collaborating to resolve them
(Japanese Speaking) Operations Flow Assistant employer: JAC Recruitment (UK) Ltd.
Contact Detail:
JAC Recruitment (UK) Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land (Japanese Speaking) Operations Flow Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the company. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their operations and how you can contribute as an Operations Flow Assistant. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your Japanese! If it's a key part of the role, brush up on your language skills. You could even prepare some phrases related to operations and contracts to impress during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace (Japanese Speaking) Operations Flow Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Flow Assistant role. Highlight any relevant experience in administration or operations support, especially if you've worked in energy trading or financial services. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention your proficiency in Japanese and how your organisational skills can help us streamline our processes. Keep it professional but let your personality show through!
Showcase Your Skills: Don’t forget to highlight your Microsoft Office skills, especially Excel and Word. If you have experience with fee calculations or reconciliations, make sure to mention that too! We love candidates who can demonstrate their numerical prowess.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at JAC Recruitment (UK) Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Flow Assistant. Familiarise yourself with contract execution processes and stakeholder management, as these will likely come up in conversation.
✨Showcase Your Experience
Be ready to discuss your previous experience in administration or operations support, especially if it relates to energy trading or financial services. Prepare specific examples that highlight your skills in managing contracts and working with various stakeholders.
✨Demonstrate Your Organisational Skills
Since this role requires exceptional organisational abilities, think of ways to illustrate how you've successfully managed multiple tasks or deadlines in the past. Bring up any tools or methods you use to stay organised, especially in a fast-paced environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and how they handle operational improvements. This shows your genuine interest in the role and helps you assess if it's the right fit for you.