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For Companies At a Glance
- Tasks: Support financial operations, payroll, invoicing, and general administration in a dynamic environment.
- Company: Join a vibrant team with strong ties to Japan, based in central London.
- Benefits: Enjoy flexible hybrid work arrangements and part-time hours for better work-life balance.
- Why this job: Be part of a crucial role that enhances cross-cultural collaboration and operational efficiency.
- Qualifications: Fluent in Japanese and English, with finance or accounting experience preferred.
- Other info: Ideal for detail-oriented individuals who thrive in a fast-paced, supportive atmosphere.
The predicted salary is between 24000 - 36000 £ per year.
Job Title
Account Administrator
VISA Status
Must have the legal right to live and work in the UK
Workplace
Flexible hybrid arrangement – a mix of remote work and office presence in central London
Hours
Part time – 24 hours a week
About the Role
We are looking for a meticulous and proactive Account Administrator to support our financial and administrative operations in the UK. This role requires close coordination with our headquarters in Japan, as well as external partners such as accounting firms, payroll providers, and vendors.
You will play a key role in ensuring smooth day-to-day operations across banking, payroll, invoicing, and general office administration. The ideal candidate will be comfortable working independently while maintaining strong communication with both internal and external stakeholders.
Main Responsibilities
Banking & Financial Operations
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Schedule and process payments for vendors, contractors, and service providers, including urgent payments when necessary
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Retrieve and securely store monthly bank and credit card statements
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Collaborate with external vendors to prepare monthly and quarterly P&L reports and support performance reviews
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Organize documentation for VAT filings and ensure accurate record-keeping of all financial transactions
Payroll Administration
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Set up salary transfers and distribute payslips securely
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Maintain accurate employee records, including:
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National and health insurance enrollment
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Tax ID and bank account details
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Employment contracts and supporting documents (e.g., ID, work eligibility, P45)
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Monitor attendance and timesheets with the store manager, calculate overtime, and process special leave
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Submit monthly payroll summaries to HQ in Japan
Invoice & Expense Management
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Record and update invoices in the company tracking system
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Oversee expense tracking to ensure accurate documentation
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Verify purchase orders and shipping invoices for compliance and internal alignment
Operations & General Administration
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Ensure secure and compliant storage of all financial and administrative records
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Manage e-commerce payments and VAT reporting
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Monitor store cash flow, reconcile daily cash counts, and implement secure cash handling procedures
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Support inventory checks and reconcile physical stock with financial records
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Assist with freight and customs-related invoice issues and compliance
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Compile shipping cost data and produce regular analysis reports
Additional Duties
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Maintain organized records of all financial transactions
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Collaborate with internal and external teams to improve administrative workflows
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Act as the primary liaison between the UK office and Japanese HQ for finance and admin matters
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Stay informed about changes in payroll regulations
Preferred Qualifications & Skills
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Experience in finance or accounting support, ideally in retail or a similar industry
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Japanese Native level & English Business level
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Familiarity with UK banking and payroll procedures
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Strong communication and interpersonal skills
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Excellent attention to detail and organizational abilities
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Proficiency in accounting software (e.g., Xero), Excel, cloud storage tools, and Shopify
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Understanding of employment documentation and GDPR/data protection
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Ability to handle sensitive information with discretion
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Accounting Administrator(Japanese speaking) employer: JAC Recruitment (UK) Ltd.
Contact Detail:
JAC Recruitment (UK) Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounting Administrator(Japanese speaking)
✨Tip Number 1
Brush up on your Japanese and English communication skills. Since this role requires close coordination with our headquarters in Japan, being able to communicate effectively in both languages will set you apart from other candidates.
✨Tip Number 2
Familiarise yourself with UK banking and payroll procedures. Understanding the local financial landscape will not only help you in the role but also demonstrate your commitment and readiness to hit the ground running.
✨Tip Number 3
Showcase your proficiency in accounting software like Xero and Excel. Being well-versed in these tools is crucial for managing financial operations efficiently, so consider highlighting any relevant experience during your discussions.
✨Tip Number 4
Network with professionals in the finance and accounting sectors, especially those who have experience in retail. Building connections can provide valuable insights and potentially lead to referrals that could enhance your application.
We think you need these skills to ace Accounting Administrator(Japanese speaking)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance or accounting support, especially in retail or similar industries. Emphasise your proficiency in accounting software and your attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your Japanese language skills and your ability to communicate effectively in English. Mention your familiarity with UK banking and payroll procedures, and how you can contribute to the company's operations.
Highlight Relevant Skills: In your application, clearly outline your organisational abilities and experience with financial documentation. Include examples of how you've successfully managed payroll or invoicing processes in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your application is clear, concise, and free from typos, as attention to detail is crucial for this role.
How to prepare for a job interview at JAC Recruitment (UK) Ltd.
✨Showcase Your Language Skills
Since the role requires Japanese at a native level and English at a business level, be prepared to demonstrate your proficiency in both languages during the interview. You might be asked to switch between languages or answer questions in Japanese, so practice common phrases and financial terminology beforehand.
✨Highlight Relevant Experience
Make sure to discuss any previous experience you have in finance or accounting support, especially in retail or similar industries. Be specific about your responsibilities and how they relate to the tasks mentioned in the job description, such as payroll administration or invoice management.
✨Prepare for Technical Questions
Familiarise yourself with accounting software like Xero and tools like Excel and Shopify. Expect questions that assess your technical skills and understanding of UK banking and payroll procedures. It’s a good idea to have examples ready that showcase your proficiency with these tools.
✨Demonstrate Strong Communication Skills
As the role involves liaising with both internal teams and external partners, emphasise your communication and interpersonal skills. Prepare examples of how you've successfully collaborated with others in past roles, particularly in situations that required clear and effective communication across different cultures.
