At a Glance
- Tasks: Coordinate office operations, manage meeting rooms, and support events in a vibrant environment.
- Company: Join THE·TEAM, a global leader in sports, music, and entertainment.
- Benefits: Flexible part-time hours, dynamic work culture, and opportunities for growth.
- Other info: Hands-on role with exciting event coordination and a supportive team.
- Why this job: Be the heartbeat of our office and make every visitor feel welcome.
- Qualifications: Strong organisational skills and a proactive, service-oriented mindset.
The predicted salary is between 12 - 15 € per hour.
THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well-organised office environment. This position is responsible for meeting room coordination, office hospitality, event support, and reception coverage, ensuring a seamless experience for clients, visitors, and internal stakeholders. This is a part-time role (20 hours per week). Working hours will be Monday-Thursday, 10:00am – 4:00pm, with some flexibility required to support event days.
- Meeting Room & Office Coordination
- Manage and maintain meeting room calendars and bookings
- Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
- Coordinate catering and refreshments for meetings
- Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
- Identify and prioritise high-profile meetings involving senior staff or external clients
- Hospitality & Workplace Services
- Ensure kitchens and communal areas are consistently stocked and well-maintained
- Oversee dishwashers to ensure efficient circulation of kitchen items
- Distribute fruit and manage weekly grocery deliveries across multiple floors
- Maintain cleanliness and organisation across kitchens and shared spaces
- Act as a visible and approachable point of contact for general office queries
- Events Coordination
- Take full end-to-end ownership of multiple event bookings, both within the office and on the rooftop space
- Support event setup, including catering arrangements and room configuration
- Assist with on-the-day event delivery and troubleshooting
- Provide ad hoc support to the social committee
- Office Operations & Administration
- Coordinate office supplies and liaise with the Office Manager to maintain stock levels
- Manage ad hoc deliveries, including catering and supplies distribution
- Ensure compliance with health, safety, and cleanliness standards
- Maintain an organised and welcoming reception area
- Provide reception cover when required, including greeting visitors and managing check-ins
THE SKILLS AND EXPERIENCE YOU NEED
- Excellent organisational and time management skills
- Strong attention to detail and proactive approach
- Outstanding interpersonal and communication skills
- Ability to multitask and prioritise in a fast-paced environment
- Professional, approachable, and service-oriented mindset
- Flexible and willing to support ad hoc front-of-house duties
This role requires a hands-on approach to hospitality and workplace coordination. Physical tasks such as lifting deliveries and moving supplies may be required. Flexibility is essential to support events and changing business needs.
Office Operations Coordinator (Part Time) in London employer: JABARI
At THE·TEAM, we pride ourselves on fostering a dynamic and inclusive work culture that thrives on creativity and collaboration. As an Office Operations Coordinator, you'll enjoy a part-time role with flexible hours, allowing you to balance your professional and personal life while contributing to a vibrant environment at the heart of sports, music, and entertainment. With opportunities for growth and development in a globally recognised company, you'll be part of a team that values your contributions and supports your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Coordinator (Part Time) in London
✨Tip Number 1
Get to know the company culture! Research THE·TEAM and understand their vibe. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their world.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the unexpected! Be ready for situational questions during interviews. Think about how you'd handle various office scenarios, especially those related to hospitality and event coordination.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining THE·TEAM and ready to dive into the action!
We think you need these skills to ace Office Operations Coordinator (Part Time) in London
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational and time management skills in your application. We want to see how you can keep things running smoothly, especially when juggling multiple tasks!
Be Personable:Since this role is all about hospitality and being approachable, let your personality shine through! Use a friendly tone in your cover letter and show us how you connect with others.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific skills and experiences that match the Office Operations Coordinator role. We love seeing candidates who take the time to personalise their applications.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at JABARI
✨Know the Company Inside Out
Before your interview, take some time to research THE·TEAM. Understand their role in sports, music, and entertainment, and be ready to discuss how you can contribute to their mission. This shows genuine interest and helps you connect your skills to their needs.
✨Showcase Your Organisational Skills
As an Office Operations Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed schedules, coordinated events, or maintained a tidy workspace. Be specific about the tools or methods you used to stay organised.
✨Demonstrate Your Interpersonal Skills
This role requires outstanding communication and a service-oriented mindset. During the interview, highlight situations where you effectively interacted with clients or colleagues. Use examples that showcase your ability to handle queries and create a welcoming environment.
✨Be Ready for Flexibility Questions
Since the job requires flexibility, be prepared to discuss how you've adapted to changing circumstances in previous roles. Share instances where you successfully juggled multiple tasks or adjusted your plans to meet urgent needs, especially during events.
