At a Glance
- Tasks: Support our Global COO and UK Operations Director in a dynamic, fast-paced environment.
- Company: Join Octopus Energy Group, a leader in the green energy revolution.
- Benefits: Flexible working options, inclusive culture, and opportunities for personal growth.
- Other info: Join a supportive team that values your unique skills and perspectives.
- Why this job: Be at the heart of a mission-driven company transforming energy use globally.
- Qualifications: 2+ years as an Executive Assistant, thriving in fast-paced settings.
The predicted salary is between 40000 - 50000 £ per year.
At Octopus Energy Group, we’re on a mission to drive the global green energy revolution - transforming how customers use and think about energy, technology, and sustainability. We believe in doing things differently: with people at the heart of everything we do. That's how we've surged to become the UK's largest energy supplier, serving over 10 million customers globally, in over 30 countries and managing a £7+ billion portfolio of renewable energy assets.
This isn't a traditional EA role. Yes, you'll be brilliant at the fundamentals; managing a complex diary, coordinating priorities, creating order from chaos and keeping things moving. But you'll also be someone who genuinely enjoys being embedded in a fast-moving business and getting stuck into whatever is needed to help the team succeed.
Our operations team is at the heart of Octopus. They're the people delivering for customers every day, shaping our culture and driving the growth of the business. As our Global COO’s EA, you'll be right at the centre of that. You'll work across teams, build relationships throughout the organisation and become a trusted partner to both COO, UK Operations Director and the wider operations leadership team.
What you'll do:- Be the trusted right-hand person to our Global COO & UK Operations Director, helping create clarity, a little more structure and focus in a fast-moving environment.
- Act as a key point of contact across the entire Ops department and Leadership Team, building strong relationships and helping keep priorities moving forward.
- Manage a complex and ever-changing diary, ensuring time is spent on the highest-impact work.
- Coordinate domestic and international travel, often at pace and sometimes with last-minute changes.
- Help manage inboxes, communications and follow-ups, ensuring important actions don't fall through the cracks.
- Be a trusted sounding board and sense-checker, helping identify priorities and bring calm to busy periods.
- Own the planning and delivery of leadership offsites, team events and operational gatherings from start to finish, including logistics, venues, agendas, communications and creative elements.
- Support the business with ad hoc requests and projects, becoming a go-to person across the function.
- Organise board meetings, leadership sessions and strategic events, working closely with senior stakeholders and Executive Assistants across the wider group.
- Prepare briefing materials, meeting notes and key information ahead of important meetings, presentations and events.
- Coordinate onboarding and support for senior hires joining the Operations team, helping them settle in and become effective quickly.
- Embed yourself and work across multiple teams - supporting projects, communications and operational initiatives.
- Help organise team socials, celebrations and culture-building moments that make Octopus a brilliant place to work.
- Support the COO & UK Operations Director’s communications and experiences with customers, working with the teams to ensure an outrageously good service and, at times, replying to customers directly.
- Welcome visitors to our London office and create a fantastic experience for colleagues and guests.
- Manage expenses, approvals and administrative processes efficiently and accurately.
- Work alongside the EA team, being a team player and offering support and advice when needed.
- An experienced Executive Assistant with at least 2 years’ experience supporting a c-suite executive.
- Thrive in a fast-paced environment, comfortable with ambiguity and autonomy.
- Calm under pressure.
- Friendly and approachable, no task is too big or small. Someone who loves working with people, enjoys making things better and gets energy from helping others.
- Able to put yourself in others’ shoes.
- Solutions driven; you anticipate needs and remove blockers before they arise.
- Exceptionally organised with efficient time management, with the ability to prioritise effectively.
This position is office based, with flexibility to work from home when needed.
If this sounds like you then we'd love to hear from you.
Executive Assistant in London employer: JABARI
At Octopus Energy Group, we pride ourselves on being a forward-thinking employer that places people at the heart of our mission to revolutionise green energy. Our vibrant work culture fosters collaboration and innovation, offering employees ample opportunities for growth and development while working in a dynamic environment. With a commitment to inclusivity and support, we ensure that every team member feels valued and empowered to contribute to our success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Octopus Energy Group on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by understanding their mission. Dive deep into their green energy initiatives and think about how your skills as an Executive Assistant can support that vision. Show them you're not just another candidate; you're passionate about their cause!
✨Tip Number 3
Practice your situational responses. They’ll likely ask how you handle chaos or tight deadlines. Think of examples from your past where you thrived under pressure and be ready to share those stories.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your excitement about the role can leave a lasting impression. Plus, it shows you’re proactive and genuinely interested in joining their team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Your Personality:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter and CV. Remember, we’re all about people at Octopus Energy Group!
Tailor Your Application:Make sure to tailor your application to the Executive Assistant role specifically. Highlight your experience with managing complex diaries and coordinating priorities, as these are key aspects of the job. Show us how your skills align with what we're looking for!
Be Clear and Concise:Keep your application clear and to the point. We appreciate brevity, so make sure your CV is easy to read and your cover letter gets straight to the good stuff. We want to know why you’re the perfect fit without wading through too much fluff!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re keen and ready to jump into the Octopus family. We can’t wait to hear from you!
How to prepare for a job interview at JABARI
✨Know Your Stuff
Before the interview, dive deep into Octopus Energy's mission and values. Understand their approach to green energy and how they operate. This will not only show your genuine interest but also help you align your answers with their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed complex diaries or coordinated events in the past. Be ready to discuss specific tools or methods you use to stay on top of tasks and priorities.
✨Be a People Person
Octopus values strong relationships across teams. Highlight your experience in building rapport and working collaboratively. Share stories that demonstrate your friendly and approachable nature, as well as your ability to support others effectively.
✨Stay Calm Under Pressure
In a fast-paced environment, things can get hectic. Prepare to discuss situations where you've successfully navigated challenges or ambiguity. Emphasise your solutions-driven mindset and how you anticipate needs before they arise.
