At a Glance
- Tasks: Manage document control processes and ensure compliance across various business units.
- Company: Join a leading company focused on safety and innovation in engineering.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on continuous improvement and training.
- Why this job: Be part of impactful projects while ensuring safety and compliance in operations.
- Qualifications: Strong communication skills, attention to detail, and experience in document management.
The predicted salary is between 40000 - 50000 £ per year.
The role involves executing Document Control support across the business using functional processes and procedures. The position requires providing a high level of service, influenced by safety, compliance, and company objectives. Key support includes delivery to the following business units:
- Major Projects
- Contracts
- HSE
- Subsea Operations
Key duties will include:
- Ensuring Group Mailbox emails are assigned appropriately
- Accountability for emergency response related support
- Core involvement with late life/decommissioning engineering projects
- Pre/post campaign support delivery for subsea operations including safety critical close-out
- Contractor/supplier start-up
- Document Control Team Lead delegate
Safety:
- Controlled hardcopy inspections – Responsibility for schedule to ensure controlled hardcopies inspected on an annual basis, including primary/secondary emergency response and offshore installations.
- Safety critical documentation as-building/close-out – Monitor prioritisation, input into company safety tool monthly in line with key point indicators.
You are:
- Experienced with good communication and interpersonal skills
- Flexible to business demands, both proactively and reactively
- Able to work both as part of a group and with own initiative to deliver individually
- Someone with high attention to detail and accuracy
- Skilled in document management ensuring all documents are properly filed, archived, and retrievable
- Capable of distributing documents to relevant stakeholders in a timely manner within processing target metrics
- Experienced with controlled document control management systems, both admin and engineer
- Knowledgeable of operational document control methodologies and best practice
- Able and willing to provide internal/external training and raise document control awareness
- Committed to ensuring confidentiality and security of sensitive information
- Familiar with as-building/safety critical close-out
- Experienced in handling archive/legacy related documentation requests
- Maintaining a continuous improvement mindset including process innovation and efficiencies
Senior Document Controller employer: JAB Recruitment
As a Senior Document Controller at our company, you will thrive in a dynamic work environment that prioritises safety, compliance, and employee development. We offer a supportive culture that encourages continuous improvement and innovation, alongside opportunities for professional growth within major projects and subsea operations. Located in a vibrant area, our team enjoys a collaborative atmosphere where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to document control and safety compliance. Being articulate about your experience will help you stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Senior Document Controller. Highlight your experience with document management systems and any relevant projects you've worked on. We want to see how your skills align with our needs!
Showcase Your Communication Skills:Since good communication is key for this role, don’t shy away from demonstrating your interpersonal skills in your application. Share examples of how you’ve effectively communicated with stakeholders or led training sessions in the past.
Detail-Oriented Approach:We’re looking for someone with a high attention to detail, so make sure your application reflects that. Double-check for any typos or formatting issues, and consider including specific examples of how you’ve maintained accuracy in document control.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at JAB Recruitment
✨Know Your Documents Inside Out
Make sure you’re familiar with the types of documents you'll be handling in this role. Brush up on document management systems and methodologies, as well as any relevant safety critical documentation. This will show your potential employer that you’re not just a fit for the role, but that you’re genuinely interested in the work.
✨Showcase Your Communication Skills
Since good communication is key in this role, prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you’ve had to distribute important documents or provide training. Being able to articulate these experiences will demonstrate your interpersonal skills.
✨Demonstrate Attention to Detail
Prepare to discuss specific instances where your attention to detail made a difference in your previous roles. Whether it was ensuring documents were accurately filed or catching errors before they became issues, having concrete examples ready will highlight your suitability for the position.
✨Emphasise Flexibility and Initiative
This role requires someone who can adapt to changing business demands. Be ready to share examples of how you’ve been flexible in your previous jobs, whether it was taking on new responsibilities or adjusting to last-minute changes. Showing that you can think on your feet will impress your interviewers.
