Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a dynamic project management team with administrative tasks and coordination.
- Company: Join a leading energy infrastructure company making a global impact.
- Benefits: Competitive pay, flexible hours, and potential for contract extension.
- Why this job: Be part of a groundbreaking project while developing your skills in a fast-paced environment.
- Qualifications: 5+ years of admin experience and strong Microsoft Office skills required.
- Other info: Opportunity for career growth and to work with diverse teams across time zones.
The predicted salary is between 30000 - 42000 £ per year.
A large-scale energy infrastructure project is seeking a highly organized and proactive Major Projects Administrative Assistant to support a geographically dispersed project management team. This position plays a critical role in ensuring smooth daily operations and consistent communication as the team executes a multi-billion-dollar, first-of-its-kind infrastructure initiative. The ideal candidate thrives in a fast-paced environment, is exceptionally detail-oriented, and can manage competing priorities independently. This role supports senior leadership, project managers, and site personnel across multiple U.S. time zones and occasional international interfaces.
Administrative & Project Support
- Provide direct administrative support to the Project Director and project management team, including calendar management, travel planning, and cross-timezone meeting coordination.
- Schedule meetings, workshops, and stakeholder engagements (virtual and in-person); manage venues, catering, agendas, attendee lists, and visitor logistics.
- Prepare, edit, and distribute project documents, reports, presentations, and correspondence.
- Capture meeting minutes, consolidate key decisions and action items, and distribute summaries to stakeholders.
- Coordinate onboarding activities for new team members and contractors.
- Prepare, manage, and track expense reports for project leadership.
- Assist with transitioning administrative processes from office-based to site-based operations as the project evolves.
Communication & Coordination
- Serve as a central point of coordination between project leadership, internal departments, contractors, suppliers, and external partners.
- Maintain organized cloud-based project files, search and retrieve documents, and take ownership of team working files.
- Draft and format formal written communications and correspondence.
- Support photocopying, scanning, mail distribution, and other administrative tasks as needed.
Operations & Logistics
- Coordinate logistics for off-site events, large group meetings, and internal/external engagements.
- Order and maintain office supplies for the project team.
- Work flexible hours to support multiple U.S. and occasional international time zones.
- Travel with the project team when required.
Minimum Qualifications
- Associate degree or equivalent professional experience.
- At least 5 years of administrative support experience, preferably supporting leadership or project teams.
- High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams).
- Strong organizational skills with the ability to prioritize independently.
- Exceptional verbal and written communication skills with professional formatting and grammar.
- Demonstrated technical aptitude and ability to learn new tools quickly.
- Valid driver’s license and satisfactory motor vehicle record (for occasional travel).
- Ability to handle multiple deadlines while maintaining accuracy and attention to detail.
- Willingness to answer calls/texts during non-traditional hours when team needs arise.
Preferred Qualifications
- 10+ years of administrative support experience.
- Experience supporting major capital projects, construction teams, or engineering environments.
- Familiarity with energy, utilities, or industrial project operations.
- Experience with SharePoint, Concur, Oracle, or similar systems.
Administrative Assistant - Major Projects - Denver (Contract) in Houston employer: JAB Recruitment
Contact Detail:
JAB Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Major Projects - Denver (Contract) in Houston
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their major initiatives and think about how your skills can support their goals. This will show you’re genuinely interested and ready to contribute from day one.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you’ll need to coordinate with various teams and stakeholders. Role-play common interview questions with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant - Major Projects - Denver (Contract) in Houston
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant for Major Projects. Highlight your relevant experience, especially in supporting project teams and managing multiple priorities. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to thrive in fast-paced environments. We love a good story!
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your written application reflects your exceptional verbal and written skills. Pay attention to formatting and grammar – we appreciate professionalism in every detail!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at JAB Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the specific tasks mentioned in the job description, like calendar management and document preparation. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you successfully managed competing priorities or coordinated complex schedules. Be ready to discuss how you keep track of multiple tasks and ensure nothing falls through the cracks.
✨Communicate Clearly and Professionally
Given the emphasis on communication in this position, practice articulating your thoughts clearly and professionally. Prepare to discuss how you've handled written communications in previous roles, and consider bringing samples of your work, like reports or presentations, to showcase your skills.
✨Be Ready for Flexibility Questions
This job may require working flexible hours and occasional travel, so be prepared to discuss your availability and willingness to adapt. Think of examples where you've successfully adjusted your schedule to meet team needs, and express your enthusiasm for supporting a geographically dispersed team.
