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- Tasks: Support executives with calendar management, travel coordination, and event organisation.
- Company: Join a fast-paced Corporate Technology team focused on growth and quality.
- Benefits: Professional development opportunities and a dynamic work environment.
- Why this job: Be part of a results-oriented team and enhance your skills in a unique role.
- Qualifications: Five years of admin experience and strong communication skills required.
- Other info: Office-based role with no hybrid options; perfect for those who thrive in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
Become an integral part of Corporate Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Corporate Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department\’s activities and goals.
Job responsibilities
- Maintain complex and detailed calendars
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects of internal and external events, including catering and transportation
- Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Produce high quality emails and messages to individuals at all levels of the organization
- Maintain department documents, including current organizational charts and Executive Bio’s
- Handle regular activities without prompting, and advise in advance with issues or delays
- Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities, and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
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Business Assistant employer: J.P. Morgan
Contact Detail:
J.P. Morgan Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you fit into their team, so think about how your skills align with their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to boost your confidence. The more you rehearse, the more natural you'll feel when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive!
We think you need these skills to ace Business Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Assistant role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our Corporate Technology team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this fast-paced environment. Don’t forget to mention your attention to detail and ability to manage competing priorities.
Showcase Your Communication Skills: Since strong communication is key for this role, make sure your written application reflects that. Use clear and concise language, and don’t shy away from demonstrating your interpersonal skills through examples in your application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at J.P. Morgan
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Assistant. Familiarise yourself with tasks like calendar management, travel coordination, and communication with senior management. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires advanced organisational abilities, prepare examples from your past experience where you've successfully managed complex schedules or coordinated events. Be ready to discuss how you prioritise tasks and handle competing demands, as this will highlight your suitability for the fast-paced environment.
✨Demonstrate Discretion and Professionalism
As you'll be dealing with confidential information and interacting with executives, it's crucial to convey your ability to handle sensitive situations with discretion. Share specific instances where you've maintained confidentiality and exercised good judgment, which will reassure them of your professionalism.
✨Practice Your Communication Skills
Strong interpersonal and communication skills are key for this position. Before the interview, practice articulating your thoughts clearly and concisely. Consider role-playing common interview questions with a friend to refine your responses, ensuring you come across as confident and articulate during the actual interview.
